Scheduled Hours

40

Position Summary

Manage pre-award activities, perform post-award activities, and provide research administration oversight including personnel, payroll, budgeting, and operations management for large and complex divisions/units.

Job Description

Primary Duties & Responsibilities:

• Oversees the department’s research administration. Identifies areas needing improvement and suggests solutions providing procedures for senior leadership to approve/implement.

• Prepares, monitors, analyzes, manages and reports research division budgets.

• Supervises and trains others in the submission of grant and contract proposals.

• May oversee the submission and post award activities of research or clinical trial studies.

• Supervises payroll function, identifies and assigns payroll to appropriate sources, designs and implements tracking system to monitor activity.

• Supervises the purchasing function, ensuring maximum utilization of funds.

• Prepares and manages annual salary planning process.

• Responsible for communicating and administering all policies and procedures to faculty and staff.

• Monitors compliance of faculty and staff with internal and external policies and procedures in the appropriate conduct of research.

• Maintains personnel records; directly oversees scheduling of employees, evaluation process and personnel problems (i.e. counseling measures and discharge of personnel).

• Reviews and screens job applications and applicants; conduct interviews, hire and/or make recommendations for hiring new personnel.

• Periodically reviews all non-academic appointments to ensure that appropriate job descriptions, titles and salaries are continuously maintained.

• Recommends and participates in development and implementation of decisions, policies & procedures; identify and implement best practices and innovations.

• Implements and maintains procedures to ensure efficient work flow; responsible for the proper training of staff.

• Maintains professional public relations and efficiently handles complaints.

• Serves as liaison in matters relating to research activities between the Department, School, University, outside agencies and collaborative institutions.

• Completes special projects as directed by senior leadership.

• Organizes and attends meetings and conferences and participate in various Departmental and University committees.

• Maintains confidential files.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.

• Repetitive wrist, hand or finger movement.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Accounting (7 Years), Grants Administration (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Master's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Analytical Thinking, Computer Literacy, Decision Making, Independent Judgment, Influencing Skills, Interpersonal Communication, Methodical Problem Solving, Oral Communications, Persuasion, Self-Organization (Business), Spreadsheets, Supervisory Management, Word Proccessing, Written Communication