Executive Administrative Assistant

About The Company

Built on a foundation of integrity, respect, and commitment, JPI stands out as one of the most active real estate developers and builders in the nation.  For more than 35 years, JPI has designed and developed communities with best-in-class homes and amenities. JPI is committed to data-driven management and continuous improvement. Its team of experts utilizes data – including unparalleled market research, proven business processes, and proprietary models – to ensure that every decision is strategic, focused, and produces exceptional multifamily communities with the best risk-adjusted returns. More than just great communities, JPI is focused on leaving a lasting impact on the communities where we build and is continually committed to “Building What Matters.”  JPI operates as a subsidiary of Sumitomo Forestry, which is recognized as one of the largest home builders in the United States.

JPI is seeking a resourceful, highly organized, and trustworthy Executive Administrative Assistant to support our Chief Executive Officer and Chief Financial and Investment Officer. This full-time position is based in our Dallas headquarters and plays a vital role in ensuring the productivity, focus, and time management of JPI’s top leaders.

The ideal candidate is a proactive gatekeeper and strategic partner who thrives in a dynamic, fast-paced environment while maintaining composure. This person excels at anticipating needs, streamlining executive workflows, and protecting valuable time, allowing senior leadership to focus on high-impact work. The Executive Assistant must exercise impeccable discretion, organization and proactivity while maintaining high standards of execution, and communicate with poise on behalf of executive leadership.

Essential Functions & Responsibilities

Operational Excellence

• Serve as a trusted point of contact between the executives and internal/external stakeholders with poise and urgency.

• Manage, screen, and prioritize incoming requests, inquiries, and meeting invitations.

• Anticipate meeting needs, proactively gather briefing materials, and track follow-up tasks to completion.

• Maintain visibility into executive goals and deadlines to ensure the leadership team remains aligned, informed, and prepared.

• Uphold and enforce strategic time management and calendar boundaries to preserve work blocks for focused priorities.

• Draft and send professional correspondence on behalf of the executives with clarity, urgency, and polish.

• Provide administrative support for executive-led special projects and initiatives, including cross-functional collaboration.

Administrative Excellence

• Manage complex calendars for multiple executives, including internal meetings, external engagements, and personal priorities.

• Arrange detailed domestic and international travel plans and maintain clear itineraries.

• Prepare agendas and ensure meeting resources (AV, room setup, technology etc.) are coordinated.

• Submit and reconcile expense reports, purchase orders, and invoice processing through Workday.

• Maintain accurate and organized digital and physical filing systems.

Travel and Expense Management

• Arrange and manage complex travel itineraries, including flights, accommodations, transportation, and visas as required.

• Prepare detailed travel agendas and ensure all necessary travel documents are in order.

• Align plans to ensure effective expense management.

• Proactively manage all expense reports and reimbursements for executives, ensuring accuracy, timeliness, and compliance with company policies.

• Manage the reconciliation of corporate credit cards in a timely and efficient manner.

• Manage Workday to submit Purchase Orders and submit invoicing associated with the executive team.

Communication and Coordination

• Work collaboratively with the Director, Executive Operations as the contact between the executives and internal/external stakeholders.

Personal Support

• Assist in coordinating personal appointments and family-related schedules that intersect with work obligations.

• Manage household vendor communications and administrative to-dos (e.g., service calls, school forms, logistic