Senior Administrative Assistant (Contract) 25217

We are seeking a proactive and detail-oriented Senior Administrative Assistant to support departmental operations through high-level administrative and logistical coordination. This role is key to ensuring smooth day-to-day functions such as calendar management, travel arrangements, meeting coordination, and internal communications. The ideal candidate is a collaborative team player who thrives in a fast-paced environment and can manage confidential and critical information with discretion and professionalism.

Key Responsibilities:

• Provide comprehensive calendar management and administrative support for department leaders
• Coordinate meeting logistics including agendas, room bookings, catering, A/V setup, and Zoom links
• Organize and manage logistics for key events such as leadership meetings, town halls, staff meetings, and team offsites
• Support cross-functional scheduling and coordination, including interview logistics
• Collaborate with other administrative team members to ensure seamless departmental operations
• Coordinate vendor interactions including scheduling of onsite visits, calls, and travel
• Submit travel and expense (T&E) reports using Concur or equivalent systems
• Maintain agendas and documentation via Microsoft Teams, SharePoint, OneNote, etc.
• Assist with onboarding of new team members, including meeting invites and communications setup
• Proactively identify opportunities to streamline and improve departmental procedures
• Handle additional tasks and special projects as assigned by departmental leadership

Requirements

Qualifications:

• Bachelor’s Degree preferred
• Minimum 5 years of administrative experience
• Proficiency in Microsoft Office Suite, including Outlook, Teams, and SharePoint
• Experience with Concur or similar expense and travel management systems
• Excellent verbal and written communication skills
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Ability to work independently and exercise sound judgment
• Professionalism and discretion in handling confidential information
• Effective interpersonal skills with the ability to collaborate across all levels and departments
• Strong attention to detail and ability to identify conflicts in scheduling or priorities

Benefits

• Administrative shift
  
• Contract with possible extension