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HS/EHS/EHS-CC Program Clerk
LIFT Community Action Agency, Inc.United Statesfull_timeVerifiedPosted 21 Aug 2025
About the role
JOB DESCRIPTIONHead Start/Early Head Start Program Clerk Schedule Varies Monday-Friday JOB SUMMARY: The Head Start/Early Head Start (EHS) Program Clerk performs data collection and input of various items and executes secretarial duties of a varied nature. Ability to read, speak and write with proficiency in English language. Ability to articulate verbally and in writing. Provide and maintain a safe environment. Maintain regular attendance. This is a safety sensitive position. ON THE JOB SKILL REOUIREMENTS: Must demonstrate ability to work effectively with people, possess excellent problem solving, planning, and organizational skills. Be patient, able to resolve conflicts, gentle, kind, creative, resourceful, detail and multi-task orientation with a strong desire to succeed and be able to cope well with stress. ENVIRONMENTAL FACTORS/WORKING CONDITIONS: Enclosed facility, classroom and office environment; floors may be vinyl tile or carpeted; may come into contact with childhood diseases and blood on occasion; occasional home visits are conducted in family homes. DUTIES AND RESPONSIBILITIES: l . Assist administrative staff with preparation of training materials. Monitor and follow up on projects for coordinators and director.
- Type, proof read, and file letters, reports, program proposals or other materials from rough draft or corrected copy.
- Prepare all correspondence for mailing as necessary, duplicate correspondence, forms and other materials as needed.
- Prepare and submit invoices for payment ensuring that required documentation and authorization is attached.
- Assist program secretary with Policy Council preparation; mailing meeting announcements, calling council members, ordering and setting up lunch as needed.
- Assist with logistic preparations and sign-in-sheets for In-Service training, staff meetings as needed.
- Maintain record-keeping system for inventory and in-kind. Prepare spreadsheets as necessary.
- Complete data collection and input of In-Kind and Captain. Complete various other data collection and input including producing reports as requested.
- Order and maintain administrative office supplies. Complete monthly inventory of ink, toner, and administrative and teacher/classroom supply rooms. Ensure supplies are available for use when needed. Complete Informal Cost Comparisons, process claims for payment and submit Purchase Order/Payment Vouchers for supplies purchased.
- Assist teachers and staff with minor technology issues as necessary. Maintain master list of LIFT CAA, Inc. email addresses and passwords. Maintain and operate all office and center machinery (laminators, copy machines, etc.).
- Collect copies of updated driver's licenses and auto insurance cards from staff as needed.
- Greet office visitors pleasantly and appropriately, answer the telephone, route calls and visitors, give the public information regarding program services.
- Maintain and assist in maintaining in-kind reports and other record keeping and reports as required. Keep all records, documents and family information confidential. Participate in program training and staff meetings as required.
- Smoking will not be allowed on Head Start property. Additionally, no vulgar language is allowed. Cell phone use will be limited.
- Maintain an environment that is tolerant and respectful of child and family cultures, values and differences. Assist Non-English-speaking families.
- Provide all information requested for program documentation in a timely manner.
- Assist other staff with projects as requested. Perform other duties as assigned and reasonably within scope of duties listed above.
- Recruit on behalf of Head Start by following recruitment procedures. Post flyers, signs, and Head Start applications in community.
- Continue professional growth by participating in training programs, workshops and conferences as the budget allows. Attend and participate in in-service training and any other trainings, meetings or workshops as deemed necessary by the HS/EHS/EHS-CC Director or Executive Director.
- Become knowledgeable and maintain an understanding and support the philosophies, theori
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