Coordinator: Human Resources (Attorneys)

Overview

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

 

If you thrive in a collaborative environment that values exceptional client service, initiative, professionalism, responsiveness, and adaptability, we invite you to consider joining our Human Resources department in our Washington, D.C. office as a Coordinator: Human Resources.

 

Responsible for providing support for all aspects of attorney HR matters under the Manager: Human Resources in Washington, D.C. Tasks include onboarding, offboarding, integration, retention initiatives, and general HR transactions such as secondments, separations, alternative work schedules, etc. May serve as the primary point person on specific HR functions. Provide support for US-wide multi-office functions and initiatives as needed

 

Responsibilities

Essential Functions:      

• Provide routine support and update templates related to leaves of absence, separations, reclassifications, employment verification, and personnel file records for attorneys
• Coordinate the onboarding processes for lateral attorneys including but not limited to: communications with new hires, coordinating and processing new hire paperwork and orientation schedules, holding HR orientation sessions, providing information on firm policies and procedures, and coordinating with Benefits, Payroll, IT, Facilities and other internal departments on arrivals
• Assist with orientation for Associates and Post-Clerks including integration efforts 30, 60, and 90 days after arrival
• Prepares and maintains DC headcount, attorney arrival/departure chart and related reporting
• Work with Attorney Personnel on PeopleSoft updates related to new hires, status changes, and other work flows
• Assist in the scheduling of the annual evaluation process
• Assist with offboarding attorneys
• Handle data entry, administration, and reporting for HR team
• Support survey initiatives including Vault, Chambers, and AmLaw surveys
• Supports DC mentoring program, committee, and related initiatives
• Completes HR team expenses and tracking
• Perform other duties as assigned to meet Firm goals and objectives

Qualifications, Experience and Personal Attributes

Education/Training/Certifications:   

• Bachelor’s degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job.

 

Professional Experience:

• Previous experience in a Human Resources generalist or attorney assisting role, preferably in a law firm or professional services environment.
• Prior experience in a legal or business services setting, preferred

 

Technical Skills: 

• Proficiency in Microsoft Office products, required
• Knowledge of software tools such as PeopleSoft a plus; experience with similar database tools for applicant tracking, continuing education tracking, HR information a plus
• Proficiency in virtual platforms such as Microsoft Teams, WebEx and Zoom

 

Performance Traits:   

• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to work under pressure, meet deadlines with shifting priorities
• Must be a self-starter with a high level of initiative
• Strong customer service skills, able to anticipate needs and exercise independent judgment
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problem-solving skills

 

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