Operations and Graduate Student Support Project Coordinator, Graduate School (3845)

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Operations and Graduate Student Support Project Coordinator, Graduate School (3845)
Pocatello - Main
NOT eligible for remote work, on-campus position
Priority Date: May 26, 2026

Institution Information

Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!

Job Description

The Operations and Graduate Student Support Project Coordinator supports key operational functions within the Graduate School through project coordination and administrative leadership. Responsibilities include overseeing thesis and dissertation editorial support, helping to coordinate student events, administering student awards and recognition programs,  assisting with Graduate School communications, and managing executive-level office operations.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

• Thesis & Dissertation Oversight — Provide editorial review for student manuscripts to ensure compliance with university formatting and submission standards; coordinate with faculty advisors and the Graduate School as needed.
• Student Event Support Coordination — Support planning and execution of student‑focused events such as orientations, workshops, award ceremonies, and research showcases; manage logistics, communication, and on‑site coordination.
• Department Communications — Develop and distribute newsletters, announcements, and email communications to students and faculty; maintain consistent messaging and ensure timely dissemination of information internal and externally.
• Student Award Management — Oversee application intake, review processes, award notifications, and reimbursement coordination for student travel funding, grants, and other awards; maintain accurate records and budget tracking.
• Executive‑Level Office Support —  Provide executive-level administrative support to the Dean, including scheduling, meeting preparation, document drafting, student worker oversight, and budgeting and finance support (i.e., purchasing, travel authorizations, invoice processing related to key responsibilities).

Minimum Qualifications

-Master’s Degree in communications, education, marketing, or related field.
-At least three (3) years of experience in administrative support, project coordination, or operational support in a higher education or similarly complex organization.
-Demonstrated ability to manage multiple projects, deadlines, and priorities with accuracy and attention to detail.
-Experience working with enterprise systems, databases, or workflow tools such as student information systems, document management platforms, or project management software.
-Strong analytical, organizational, and problem-solving skills.
-Effective written and verbal communication skills, including the ability to coordinate across departments and communicate with senior leadership.
-Ability to handle sensitive and confidential information with professionalism, sound judgement, and discretion.
-Proficiency with common office and collaboration tools, such as Microsoft Office and Google Workspace.
 
Preferred Qualifications

-Experience working in a Graduate School, Registrar’s Office, or similar higher education setting.
-Knowledge of academic policies and processes related to graduation, degree clearance, and thesis/dissertation requirements.
-Familiarity with student information systems such as Banner and related admissions or records management platforms.
-Familiarity with electronic forms, approval workflows and systems such as DocuSign.
-Experience supporting student awards, scholarships, or funding-related processes.
-Experience providing hi