APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

 

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

 

JOB DESCRIPTION AND POSITION REQUIREMENTS

Penn State Human Resources is seeking a detail-oriented and organized HR Assistant to support our HR Records Management projects on the HR Compliance team. This role is ideal for someone who enjoys working with data and documentation in a structured environment. The position involves handling sensitive HR records and ensuring accuracy and compliance in our document management processes. The successful candidate will work approximately 24 hours per week.

Key Responsibilities

· Review and index HR records into document management system.

· Prepare physical files for scanning and ensure proper organization.

· Scan documents for indexing.

· Verify accuracy and completeness of digital and physical records.

· Assist with other records management tasks and projects as assigned.

The successful candidate must demonstrate ability to maintain confidentiality and handle sensitive information; high attention to detail and accuracy; strong organizational skills and ability to follow established procedures; basic computer skills; experience with document management systems is a plus; ability to work independently and manage time effectively.

Typically requires a high school diploma.

 

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

 

 

 

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

 

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national