Fleet Maintenance Administrator

Powered by in-house technology, TopView creates one-of-a-kind experiences by land and sea for tourists and locals around the world, and builds top notch software solutions that simplify adventure seeking and experience management. We currently operate in NYC, Philadelphia, Washington, DC, Atlanta, and London; and are looking to expand to Boston, Miami, Los Angeles, Las Vegas, Paris, Rome, Barcelona, Dubai, Istanbul and many others in the next few years.

We have experienced rapid vertical and horizontal expansion over the past decade. To further the growth, we are looking for highly ambitious professionals to join our company.

As part of our ongoing expansion, we are seeking skilled Fleet Maintenance Administrators to join our team! 

At TopView, we are result-driven. Ambitious, agile, and competitive, we thrive in a fast paced environment by utilizing automation and prioritizing efficiency. If you are ready to build something big - this is the right place for you! 

Location: 74 Onderdonk Ave, Queens, New York 11385

Department: Fleet Services

Reports To: Fleet Maintenance Manager

Job Type: Full-Time

Pay Range: $24-$26/hr 

Shift: Day

Job Overview:

The Fleet Maintenance Administrator is a critical role within the Fleet Services department, responsible for managing the maintenance and operational efficiency of the bus fleet. This position requires a proactive individual with strong organizational skills, attention to detail, and a solid understanding of vehicle maintenance practices. The administrator will ensure that all maintenance operations are conducted in compliance with safety regulations and industry standards while optimizing fleet performance.

Key Responsibilities:

1. Maintenance Scheduling and Coordination:

• Develop and maintain an effective maintenance schedule for the bus fleet, ensuring all vehicles undergo regular inspections, preventative maintenance, and necessary repairs.
• Coordinate with maintenance personnel to prioritize and assign work orders based on vehicle needs and operational requirements.
• Monitor the status of all maintenance activities to ensure timely completion.

2. Record Management and Documentation:

• Maintain accurate and comprehensive records of all maintenance activities, including service history, repairs, and inspections.
• Utilize fleet maintenance management software to track vehicle performance metrics, work orders, and inventory levels.
• Prepare and file reports related to maintenance operations, including compliance and safety audits.