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Job Title: Payroll Analyst - ( 2025-2026 ) Finance  and Requisition ID number: 103362

Close Date: 11:59 PM on  

Organizational Unit:  Payroll (10000145) 

Site:  Davis Center (0001) 

FTE:  1.0; 40 hours/week; this is based on full-time equivalency with 1.0 being full time

Union:  MACA(02) 

Functional Area:  Administrative 

Salary Range:  34.59  - 43.17  

Benefits:  Dental insurance | Health insurance | Vision insurance | Paid time off | HSA & FSA | Retirement plan

Resume and Cover Letter are mandatory to apply for any position.

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SUMMARY

Under general supervision, perform general ledger analysis of payroll liability accounts and third party vendors; provide technical and functional support for all payroll operations including initiating and reviewing reports to ensure data integrity and accuracy of the following: payroll simulations, wage reports, bank and vendor transactions; responsible for payroll taxes, tax audit compliance and tax updates; support the Payroll Manager in oversight of successful Payroll Department operations.

 

PRIMARY RESPONSIBLITIES:

• Ensure federal and state payroll regulations are enforced. Assist payroll staff in interpreting, and applying payroll and benefit laws, rules, regulations, policies and procedures; answer inquiries from internal and external clients, resolves problems and recommends solutions; refers employees to other appropriate resources as necessary.
• Assist in high level monitoring and auditing of hourly time to detect delays or system issues that may compromise the ability to process payroll.
• Reconcile and balance payroll and benefit data for monthly payroll general ledger closing.
• Review and analyze salary and benefits for accuracy. Calculate and verify retroactive salary data. Perform random audits and data analysis testing on payroll time entries.
• Assist Payroll Manager with quarterly and annual tax reports including 941’s and W-2’s. Pay Biweekly Federal and State taxes. Assist in coordinating year end balancing.
• Collaborate with Finance team to analyze payroll processes and systems to identify inefficiencies and research alternatives to resolve critical payroll issues.
• In collaboration with internal departments, prepare, balance, and submit 3 rd party vendor files.
• Collect payroll data and information for statistical analysis. Responsible for ongoing analysis of payroll data for budgeting. Create ad hoc reports as requested for research data projects.
• Participates in and/or leads various special projects as identified by the payroll manager in support of Human Resource and Finance initiatives.
• Assist the payroll manager in oversight of daily payroll operations. Assist manager on annual financial audits, including preparation of payroll liability account reconciliations.
• Effectively communicates with other district departments, vendors, and government agencies in regard to payroll related operations.
• Provide customer services; respond to requests for information, and attempt to resolve the requests by researching files and records within the scope of authority; update, retrieve and release information according to procedures; refer matters requiring policy interpretation to supervisor for resolution.

MINIMUM QUALIFICATIONS

Associate’s Degree in Accounting, Business or Public Administration or related field

AND

3 years of payroll experience or an equivalent combination of education, training and experience as determined by Human Resources.

 

Preferred:  valid Certified Payroll Professional (CPP) certification.

 

Knowledge of:

• Applicable state and Federal statutes, laws, rules, codes, and regulations governing payroll, taxes, and benefits.
• Accounting and budgeting principles and methods for public sector payroll accounting.
• Payroll and benefits accounting rules and regulations, including union contracts and multiple pension plans.
• Specialized MPS and state agency accounting software applications.
• Principles of record keeping and records management.
• Personal computers utilizing standard a