Health Services Administrative Specialist: DOC Headquarters - #00713

Title: Health Services Administrative Specialist: DOC Headquarters - #00713

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $52,612 - $82,077

Pay Band: 4

Agency: Dept of Corr - Central Admin

Location: DOC Headquarters

Agency Website: https://www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

The purpose of this position is to provide comprehensive administrative, operational, and program support to the Health Services Unit. The role ensures the coordination of people, processes, documentation, and communication necessary for the effective functioning of Health Services programs. This position supports agency leadership by managing program workflows, maintaining accurate records and data systems, facilitating meetings and communication, and ensuring compliance with established policies, procedures, and regulatory standards. Through reliable program coordination and administrative stewardship, the position contributes directly to the delivery, oversight, and continuous improvement of Health Services operations across the Department of Corrections.

Minimum Qualifications

Knowledge of administrative procedures, documentation standards, and office productivity systems, including Microsoft 365, Adobe Pro, and DocuSign.

Knowledge of confidentiality requirements, organizational policies, and compliance expectations.

Knowledge of data management principles, database maintenance, tracking tools, and standardized reporting workflows.

Strong organizational and time management skills to coordinate meetings, schedules, events, and project timelines.

Excellent written communication skills for preparing professional correspondence, agendas, reports, summaries, and meeting minutes.

Skill in database management, file organization, and maintaining accurate documentation of program activities.

Proficiency using spreadsheets, planning tools, and tracking systems to support productivity, deadline management, and reporting functions.

Ability to research and respond to inquiries, gather relevant information, and route concerns to appropriate individuals or units.

Ability to maintain strict confidentiality related to personnel matters, sensitive program information, and organizational changes.

Ability to follow established workflows, maintain required documentation, and ensure timely completion of recurring reporting responsibilities.

Ability to support leadership through scheduling, logistics coordination, summary preparation, and clear communication.

Additional Considerations

Experience in a correctional setting.

Experience in a healthcare organization setting.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of