Sr. Contract Manager (Facilities)

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The department of Supply Chain has an exciting opportunity for a Full Time Sr. Manager, Contract to work at UHealth. The Senior Contract Manager is the lead representative working directly with the University of Miami & UM Health Procurement team. This includes but not limited to providing and executing direction, guidance, training to employees, and facilitating standard workflow within the system.  This position will not only provide direction and recommendation to staff and leaders but also ensure a systematic approach is applied for all procurement efforts. 

Overall responsibilities involve strategic contract management duties to include development of procurement strategy in collaboration with stakeholders, market/financial analysis, contract development, supplier/vendor negotiations and selection of equipment, supplies, services, and construction.  With limited direction, this position requires effective team leadership of supplier negotiation strategies, including the ability to develop and implement all levels of the acquisition life cycle to include RFX, BAA, NDA, MSA, and SOW.  Overall obtaining goods and services at the highest quality and lowest cost to the University of Miami system. A working knowledge of the procurement laws, statutes, regulations, principles, processes, and practices of professional procurement are required.

Customer service is the focus of the Senior Contract Specialist role, providing consultation to internal and external customers regarding Sourcing/Contracting and ERP system policies and processes. The Senior Contract Manager is a critical member and leader to the Procurement team and a trusted leader to the University of Miami & University of Miami Health System and their affiliates.

They will work with the Value Analysis Chairs, Service Line Leaders, and Supply Chain team to conduct evaluations, trials; facilitate introduction and implementation of new supply and/or service; conduct periodic audits to validate pricing, utilization, and projected financial implication for the system.

• Categories of primary focus: electrical, mechanical, MRO, facilities maintenance, and equipment procurement contracts with OEMs, depending on assignment.

• Support overall facilities procurement strategies, RFx processes and contracting needs.

• Synthesize new suppliers/service providers through industry and market research in national and local market for key facilities spend categories.

• Conduct vendor qualification process to ensure suppliers meet necessary industry requirements including safety plans and other compliance documents.

  Review current procurement, inventory management process and support implementation of improvements, as needed.

• Assist with deployment of centralized facilities contract repository for efficient contract review, negotiation and tracking of new contracts and renewals.

• Manages sourcing and contracting initiatives from conception to completion; leveraging various internal and external contacts to ensure effective financial stewardship and responsive customer service.

• Collaborates and develops strong working relationships with various department heads, physician leaders, other clinicians, hospital senior management, faculty, researchers, and materials management staff to create healthy markets and a competitive sourcing environment. 

• Conducts frequent meetings to identify major sourcing or contracting opportunities. Proactively develops projects and timeframes necessary to meet objectives. 

• Leads "time-limited/subject focused" teams and standing teams to identify opportunities to source and implement effective strategic sourcing and contracting strategies for major categories of UM spend and standardization for the system.

• Identifies and develops cost reduction initiatives, including alternative strategies for implementation consideration.

• Assembles and presents business cases to include data analysis, supplier capabilities/differentiation, market data and business requirements. 

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