Operations Construction Coordinator

At Prologis, we don’t just lead the industry—we define it with a 1.3 billion square foot portfolio and an annual throughput of approximately $3.2 trillion. We create the intelligent infrastructure that powers global commerce, seamlessly connecting the digital and physical worlds. From agile supply chains to energy solutions, our ecosystems help your business move faster, operate smarter and grow sustainably. With unmatched scale, innovation and expertise, Prologis is a category of one—not just shaping the future of logistics but building what comes next.

Job Title:

Operations Construction Coordinator

Company:

Prologis

Operations Construction Coordinator, Indianapolis + Ohio

A day in the life

In this role, you’ll provide project coordination support for the Indianapolis and Ohio markets to a team of 2 Operations Construction Managers (OCMs) and office support in our Indianapolis, Cincinnati, or Columbus markets. The ideal candidate thrives in a fast-paced, customer-centric environment, where they’ll balance multiple priorities and respond to internal and external customer needs. This is an exciting opportunity to leverage your project coordination skills to support a dynamic team in a fast-growing industrial market, supporting some of the biggest names in logistics & e-commerce.

Key responsibilities include:

• Draft and edit all relevant project information, process for party signatures, and enter all contracts, addendums, and change orders for make-readys, tenant improvements and major capital construction projects into PeopleSoft and Forecast Manager.
• Review and enter invoices into PeopleSoft.
• Review and maintain contractor insurance files and solicit updates as required before payment.
• Ensure costs are coded correctly and are in-line with the corresponding contract – including communicating with the contractor, subcontractor, vendors and/or consultants to understand appropriate costing and coordinating with the OCM team.
• Maintain the project filing directory on Box and DRS, ensuring contracts, invoices, drawings, and all other required documents are being uploaded and maintained.
• Act as primary point of contact for projects on accounting processes and procedures.  Educate contractors on Prologis accounting process requirements.
• Prepare monthly expense reports and assist with travel arrangements and other administrative support requests for the Indianapolis, Cincinnati, and Columbus team.
• Coordinate customer notifications with Real Estate & Customer Experience Teams.
• Knowledge of construction terms, scheduling, and planning concepts.
• Conduct site visits or inspections as needed, reporting any issues or progress updates to the OCMs.
• Participate in project meetings, take detailed notes, and distribute minutes to relevant stakeholders.
• Other duties as assigned.

Building blocks for success

Required:

• ​Excellent communication and interpersonal skills, with a strong ability to build and maintain relationships with internal and external customers, team members, and external partners to complete various projects and assignments.
• Strong organizational and time management skills, with the capacity to prioritize tasks and meet deadlines, with a sense of urgency and follow-through.
• Manage workload independently with minimal oversight
• Good mathematical and analytical skills.
• Proficient knowledge Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook) and Smartsheet.
• Positive, proactive work ethic and attention to detail.
• Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation.
• Demonstrated abilities to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy.
• Requires a High School Diploma or General Education Degree (GED).

Preferred:

• 3+ years of experience in project coordination or administrative support; construction project coordination is preferred.
• Experience as construction project coordination is preferred.

• Valid driver’s license and the ability to travel to multiple properties.
• Knowledge of CRM systems as Yardi, salesforce
• Familiarity with real estate processes and documentation, such as purchase agreements, leases, and property management responsibilities.

Hiring Salary Range of: $30.29