Executive Assistant (HYBRID) - Bolingbrook - IL

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Company Overview 

S&S Activewear is a leading North American, tech-enabled specialty distributor of imprintable apparel, including t-shirts, fleece, athletic wear, headwear, workwear, scrubs and accessories. We pride ourselves on being the “critical link” that enables our 100+ brand partners such as Adidas, Columbia and Gildan to reach our hyper-fragmented base of customers, comprised of apparel decorators, eRetailers and promotional products distributors that embellish apparel items for diverse end consumer use cases (e.g., everyday wear, concerts, fitness attire, life events, team sports, etc.). At S&S, we differentiate in the market through a customer service focus, strategic product portfolio, world-class distribution infrastructure, a collaborative growth culture and a relentless focus on technology and innovation. 

Our success has compounded since the Company’s humble beginnings in 1988 as a regional t-shirt distributor to a leading, multi-billion-dollar value-added distribution platform that drives market penetration for our suppliers while enabling the growth, operations and fulfillment for a diverse range of customers across channels and business sizes.  We strive to be the apparel distributor of choice while inspiring and fostering growth for customers, employees and suppliers through our core values of service, deep relationships, innovation, continuous improvement and accountability. 

Job Description 

The Executive Assistant supports the general administrative functions of multiple C-Level executives. The Executive Assistant will be responsible for managing designated administrative functions, including greeting/assisting visitors scheduling, planning meetings, processing invoices, handling travel arrangements, expenditure reports, presentations and other projects as needed. The Executive Assistant must be well organized, thorough, have strong attention to detail, possess strong MS office skills, be proactive in handling assigned tasks and projects consistently and to conclusion. All S&S Activewear employees must adhere to the guidelines presented in the S&S Activewear Employee Handbook.

Schedule

Monday-Friday, Full-Time, Exempt 

The position is available in Bolingbrook, IL (Hybrid). 

Benefits

• Vacation, Personal, and Sick time.
• Medical, Dental, Vision, Life Insurance, Short/Long term disability.
• Flexible Spending Account.
• 401K with 3% company contribution.
• Discounts on brand name apparel.
• Employee events.

Duties and Responsibilities

• Planning, organizing, and coordinating the activities of the multiple executives, and involves an extensive knowledge of each of the executive’s responsibilities and routines.
• Answer and direct calls, emails, and messages, and appropriately relay important information promptly and clearly. 
• Provide seamless coverage by providing dependable, high quality administrative support to the partners.
• Interact and correspond with all levels within the organization, external customers, and the board of directors in a professional manner.
• Prepare for board meetings and handle corporate governance matters when requested with attention to detail and while maintaining confidentiality.
• Work closely and effectively with all executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Serve as one of the primary contacts for the company, greet and establish rapport with employees, clients, visitors, investors, and all other guests of the company in the office or at company events.
• Prepare and revise written documents and correspondence as needed.
• Ensure daily meeting information, agendas, and supporting materials are available for all meetings, including materials for internal and external speaking engagements.
• Coordinate onsite and offsite meetings.
• Coordinate travel arrangements, create itineraries and travel packets.
• Create expense reimbursement forms and track various business expenses.
• Track, manage and prepare activities related to important dates such as company events and celebrations. 
• Manage sensitive matters with a high level of confidentiality and discretion.
• Perform other related duties as assigned.

Requirements 

• Minimum of 5 years of related experience as administrative support. Must have had significant prior experience supporting Executive leaders.
• Flexibility in performing personal work while assisting others wi