DEPARTMENT OF CHILD SAFETY

The Arizona Department of child Safety (DCS) is a social and human services agency whose mission is to successfully partner with families, caregivers, and the community to strengthen families, ensure safety, and achieve permanency for all Arizona’s children through prevention, services, and support.

ADMINISTRATIVE ASSISTANT 3

Job Location:

PERMANENCY AND YOUTH SERVICES
3003 N Central Ave Phoenix, AZ 85012

Posting Details:

Salary: $18.7000 HRLY/$38,896.00 Salary 

Grade: 17

Closing Date: January 16, 2025

Job Summary:

Under the direct supervision of the Permanency and Youth Services Administrator this position provides support services to the Permanency and Youth Services unit in complying with the the Federal IV-E and Chafee program, and IV-Extended Foster Care. This position will focus on administrative tasks, including verifying educational displacement requests, maintaining gift card logs, and completing service referrals and approvals in the Guardian Case Management system.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

• Complete and/or receive Service Requests and Service approvals for multiple contracted services monitored by the Permanency and Youth Services unit. Complete data collection of services and support Data Analyst in the documentation for huddle boards.
  
• Maintain a purchasing card (P-Card) receipts and usage. Facilitate the purchase of goods and to provide staff an efficient method of paying for goods and services.
  
• Develop or modifies procedures and forms to improve program effectiveness; interprets and explains organizational rules, regulations and functions; coordinates activities with other departments, agencies, community organizations and others;
  
• Verify Education displacement as needed when received and complete warranted return checks
  
• Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs): Knowledge of:

• Office professional principles and practices
  
• Structure and organization
  
• Microsoft Office: Word, Excel, Power point, Access and Outlook
  
• Business English, grammar and spelling
  
• Computer applications
  
• Organizational structures and general policies and procedures
  
• Federal program requirements
  
• Knowledge of terminology of Arizona's child welfare system processes, including Youth Thrive Culture

Skills in:

• Verbal and written communication
  
• Gathering data and generating statistical reports
  
• Critical thinking
  
• Appropriate combination of technical expertise and auditing

Ability to:

• Compose clear and concise data reports accurately analyze and interpret data
  
• Apply audit standards through practical application
  
• Plan, coordinate, analyze and establish priorities
  
• Maintain confidentiality
  
• Coordinate meetings
  
• Problem solve
  
• Learn administrative and managerial skills
  
• Learn DCS Policies and Procedures
  
• Multi-task and adapt to changing priorities

Selective Preference(s):

The ideal candidate will have college experience with credit hours in child development, rehabilitation, counseling, psychology, social services, sociology or related field.

Pre-Employment Requirements:

Requires AZ Driver's License
Requires Fingerprint Clearance Card
Requires ability to pass DCS Central Registry

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: