Administrative Assistant

All current City of Sarasota employees must apply to job postings on the internal career site.

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NOTE: The City of Sarasota is an Equal Employment Opportunity, Veteran, E-Verify and Drug Free Workplace employer. Click to view the City's Veterans Recruitment Plan. Click to view a the City's Educational Equivalency Statement.

Department:

Governmental Affairs

Employee Type:

Probationary

Time Type:

Full time

Salary Range:

$24.1990 - $30.8538 Hourly / $50,333.92 - $64,175.90 Annually

Job Posting Period:

October 20, 2025 - November 04, 2025 12:00 A.M.

Job Description:

Overview

To provide administrative support for a Department or Division Head assisting in handling technical and administrative functions in connection with departmental programs, such as personnel, budget, planning and operational procedures.

Essential Functions

• Assists in the coordination of all administrative functions of the department including budget, personnel, meetings and clerical duties.

• Prepares correspondence such as, letters, memoranda, reports, affidavits, and other materials.

• Completes data entry into numerous computer systems.

• Researches and collects information on operational and administrative problems, analyzes findings and makes reports to Department Head.

• Assists with the preparation and administration of the annual budget and helps maintain budget and expenditure controls.

• Supervises and coordinates all budgetary accounting activities and confers with department and/or Division Heads concerning acquisition and specifications for purchase of materials and equipment.

• Assists with the installation of new programs, procedures, methods and systems within the department.

• Performs fiscal and statistical studies.

• Conducts surveys and collects information on administrative matters; studies the findings and prepares reports.

• Prepares a variety of complex and confidential documents and reports.

• Maintains meeting minutes either electronically or with audio equipment.

• Coordinates and schedules meetings and conferences as directed.

• Coordinates all routine operational management functions within department, including purchasing, building, equipment, property inventory and disposal.

• Maintains complete stock of all office supplies and keeps accurate inventory of supplies and forms.

• Assists with department/division projects and tasks and works as a team member within the department.

• Represents department on committees or project groups as assigned.

• Maintains confidentiality and handles sensitive information with discretion.

• Tracks and monitors the progress of ongoing projects assigned by Supervisor.

• Manages special, routine, and required projects as assigned.

• Maintains data systems for department as assigned.

• May serve as the liaison to an advisory board responsible for records, minutes, and reports.

• Handles incoming calls, emails and mail, directing them to the appropriate personnel or addressing them as needed.

• The intent of this class description is to provide a representative summary of the types of duties and responsibilities that will be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.

Minimum Qualifications

• Associate's degree from an accredited college or university with major course work in public, municipa