Temporary Committee Coordinator - Clinical Trials

Position Summary

The Committee Coordinator for the Cancer Clinical Trials Department will provide direct administrative support to the Administrative Director of the CCTO. The ideal candidate must be professional, organized and possess a strong attention to detail.  Expertise in Microsoft Office applications is a must, with an emphasis on Outlook, Word and Excel.  Must possess the ability to work independently, as well as in a group, and be a self-starter with minimal instruction and oversight.

Duties of a Committee Coordinator may include the following but are not limited to:

• Review all submissions for Protocol Review Committee (PRC) and determine the type of review required based on Protocol Review and Monitoring Committee (PRMC) Policy (exempt, expedited, full board)
• Add studies, as needed, to PRC for review; Assign reviewers for PRC Review
• Collect all required reviews from all reviewers prior to the meeting and share all comments with Principle Investigator (PI) prior to the meeting, if applicable
• Attend all PRC meetings and record all minutes
• Complete all PRC Review letters and send to PI; Inform PI when study is being reviewed for Low Accrual; Collect response from PI and report back to committee for Low Accrual notices sent to PI; Send all PRC Low accrual decision letters to PI
• Establish all Data and Safety Monitoring Committee (DSMC) meetings: Notify all PI’s of upcoming DSMC review and work with PI to collect all required documentation; Send all required documents to DSMC members and collect feedback prior to the meeting; Attend all DSMC meetings and record all minutes; Complete all DSMC review letters and send to PI
• Complete COEUS applications for all new cancer clinical trials
• Order office supplies; Schedule maintenance for equipment (Ricoh, Freezer, Centrifuge)
• Route studies for review by the members of the Resource Assessment and Feasibility Technical Review (RAFTR) Committee
• Schedule, attend and take minutes at the quarterly RAFTR Meeting
• Other duties as required 

This is a temporary opportunity that may end at any time. 

Qualifications

Required Qualifications: Associate's degree. At least 2 years of administrative experience. Proficiency with computer programs including Outlook, Word and Excel. Please Note: Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration.

Preferred Qualifications: Administrative experience in a healthcare, clinical, and/or research environment. Experience in oncology and/or clinical trials.

Special Notes:   Resume/CV should be included with the online application.

Posting Overview:  This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.<