Business Management Specialist

The Department of Developmental Services (DDS) is searching for an enthusiastic, outgoing, reliable individual with experience in the field of accounting and business practices to fill an Assistant Business Manager / Business Management Specialist position located in Waltham, MA.  

JOB RESPONSIBILITIES: (The duties and responsibilities stated are a general summary and not all inclusive). 

·Provide all aspects of direct supervision to Client Funds Accountant and back up supervision responsibilities for the Metro Region Business Manager.

· Assist the Regional Business Manager in the management of all fiscal and administrative activities related to the planning, oversight, monitoring, and reporting of the Metro Region’s annual lower object class budget in excess of $8M million dollars.

·Provide daily business office support and functions for the regional business office, 4 area offices and 29 state-operated residential homes. Includes training, technical assistance and guidance on financial policies and procedures. 

·Communicate with internal and external stakeholders (i.e. Vendors; State Agencies such as OSD, CTR; Metro Residential Services) to resolve a variety of fiscal issues in a timely manner ensuring accuracy, resolution, and compliance with Internal Control Polices and State Regulations.

·Provide project management and daily support as assigned by Business Manager in areas such as IT, record retention; and space/equipment leases.

·Ensure compliance with all regulatory, internal controls and procedural requirements in regard to procurements, payment activities,

and the cost-effective utilization of the region’s fiscal resources.

·Utilize financial databases and accounting applications such as the Massachusetts Management Accounting and Reporting System (MMARS), Financial Management Information System (FMIS), Commonwealth Procurement (Commbuys), Commonwealth Information Warehouse (CIW) and Vendor Web to perform a variety of fiscal and budgetary oversight activities including purchase order management, encumbrances and payments, vendor record management.

·Other duties required to support DDS as directed by ROM and/or Business Manager.

· Knowledge of the State Financial Systems: state budgeting, procurement, contracting systems, legislative process, etc.

· Oversight and management experience of Client Funds.

·Skilled in project management, budget preparation and data analysis,

· Ability to work independently and as part of a team in a collaborative manner.

· Skilled in problem solving, consensus building, conflict resolution and team building.

· Knowledge of data systems such as Massachusetts Management Accounting and Reporting System (MMARS),Financial Management Information system (FMIS), Commbuys (MA State E-procurement system) and Commonwealth Warehouse Information system (CIW).

· Excellent written and communication skills.

· Ability to establish and maintain effective working relationships.

· Ability to multitask and work in a fast-paced environment.

Please Note: This is Full-time, 37.5 hour position. 

                       Shift: 7:45am-4:00pm 

                       Days Off: Saturday and Sunday 

                       Flexibility required to meet the needs of the Area Office.

About the Department of Developmental Services

The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government.

For more information about our agency and programs visit: