Estimating Administrative Assistant

Overview

Posillico is Building for Generations.

 

Posillico is a multi-disciplined and diversified construction company. Along with our Civil /foundation group, Posillico’s business units include Wastewater Division, Environmental Division, Utilities Division, Drilling Division, Paving Division, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC. These companies give Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects successfully.

 

Posillico empowers a “people first, think safety” culture throughout our organization. This “people first” culture has helped to promote and maintain an excellent record of accomplishment. Posillico has an exceptional safety program coupled with proactive employees throughout its management and union staff. We offer all employees an excellent opportunity to be part of our developing business at Posillico, as we set the standards for excellence in the construction industry with our integrated solutions.

 

Our company mission is to complete all our projects safely, on time, on target and on budget while having a positive impact in the community.

 

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Responsibilities

POSITION SUMMARY:

The Estimating Administrative Assistant is responsible to administratively support project estimating to ensure accurate project bidding.  The ideal candidate will be highly organized, a strong communicator, and comfortable managing multiple priorities in a fast-paced environment.

 

RESPONSIBILITIES:

• Assist estimators with gathering project documents, drawings, and specifications.
• Prepare bid documents, proposals, and cost breakdowns under the direction of the estimating team.
• Track bid opportunities, deadlines, and submissions.
• Communicate with vendors and subcontractors to request pricing and update bid databases.
• Maintain estimating files and assist with data entry into estimating software.
• Compose and/or edit letters, memos, reports, etc., as required.
• Procure and track both paper and digital documents for bidding and construction.
• Support the team in the preparation of proposals and bids.
• Support office and department with various scheduling functions.
• Support staff with vendor and subcontractor solicitations.
• Interface with clients and perspective clients on a variety of bid and proposal related matters.
• Organize bid documents and fill out required paperwork for bids.
• Obtain insurance and bonding paperwork for bids.
• Answer telephone/inquiries and route messages to staff.
• Coordinate meetings, prepare agendas, and take minutes when needed.
• Additional miscellaneous duties and projects as assigned.

Qualifications

QUALIFICATIONS:

• Bachelor’s degree in business or administration or similar practical administrative experience in the construction industry.
• Active Texas Notary Public Commission (or willingness to obtain).
• Strong Microsoft Excel, Word, and PowerPoint skills are required.
• Familiarity with Salesforce, Viewpoint or other cloud-based sales solutions ideal.
• Must possess strong attention to detail and organization.
• Strong verbal and written communication/interpersonal skills.
• Must be able to multi-task and prioritize in a fast-paced environment and be able to adapt easily to frequently changing projects.

Reports to: Project Executive

Business Unit: Texas Wastewater, Tunneling & Electrical Operations

Location: Austin, TX

 

Comprehensive benefits offered to eligible employees including medical, dental, and vision coverage; life insurance; FSA; short- and long-term disability; identity theft protection; 401(k); employee assistance program; and paid time off.

 

Equal Employment Opportunity

 

Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic.

 

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Posillico Civil, Inc. together with its parent, subsidiaries, affiliates, p