Office Administrator

Description

Job Summary:

The Office Administrator will organize and coordinate administrative duties and office procedures while creating and maintaining a pleasant work environment and ensuring high levels of organizational effectiveness. They will be a strong communicator (written and verbal) and develop effective relationships across all business functions. This individual will also have the opportunity to work with the various teams throughout Basecamp (corporate) to assist with tasks and projects when necessary. The ideal candidate will be flexible and have strong customer service skills with the ability to multitask and prioritize competing deadlines.

Essential Duties & Responsibilities:

• Answer calls and greet guests in a friendly, professional manner
• Mail preparation and distribution
• Vendor management and relationship maintenance as it relates to Basecamp office
• Oversee office inventory, purchasing and replenishing as needed
• Ensure all office spaces and equipment are neat and tidy
• Point of contact for all members of building management
• Coordinate catering and other conference room needs at direction of Senior Leadership Team
• Office event planning such as lunches and holiday parties
• Provide general administrative support to Executive Team as needed

Requirements

Minimum Requirements:

• Proficient in Microsoft Office Suite
• Strong communication skills, both verbal and written
• Highly organized and detail-oriented
• Skilled multi-tasker with ability to prioritize
• Upbeat, positive attitude

Experience and Education:

• Bachelor’s degree preferred
• 2+ years of experience as an Administrative Assistant or Office Administrator

Physical Requirements:

• Extended periods of sitting and working at a computer.
• Ability to lift up to 30 pounds.
• Must be fluent in English.
• Excellent written, speaking and listening skills, requiring the perception of speech.
• Must have high finger dexterity to perform duties involving work on the computer.

Equipment Used: General office equipment (e.g. computer).