C003598 Senior Admin Assistant (CIS & Training Coordinator) (NS) - FRI 7 Jun

Deadline Date: Friday 7 June 2024

Requirement: Senior Admin Assistant (CIS & Training Coordinator)

Location: Mons, BE

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 718

Required Start Date: 15 July 2024

End Contract Date: 31 December 2024

Required Security Clearance: NATO SECRET

Duties and Role:

Under the direction of the Executive Officer and Executive Assistant, the incumbent will perform duties such as the following:

• Provide comprehensive administrative support to the CSO Management Team and all other team members;
• Serve as the CIS Point of Contact (CISPOC) including the creation of new user accounts and equipment requests, and maintaining equipment holdings records;
• Serve as the Training Coordinator responsible for management of training allocation, training requests and any other training related matters;
• Manage and maintain the CSO Portal, a SharePoint based tool. Serve as Information Knowledge Management coordinator for CSO;
• Assist with the organisation of events, including conferences, social events and event planning.
• Provide administrative assistance to the Location Site Principal, to include taking minutes, organising meets and any other related support.
• Perform Other Duties as Required.

Requirements

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• At least 3 years of recent experience in administrative work
• Sound knowledge and experience in the use of Microsoft office automation packages (Word, Excel and PowerPoint), and in the use of SharePoint with experience in maintaining and establishing web pages;
• Excellent command of the English language, with a proven ability to communicate effectively both orally and in writing;
• Excellent inter-personal skills and the ability to be responsive and sensitive to both external and internal customers and staff;
• Ability to take initiative and a flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment;
• High level of organisation, coordination and communication skills.