Executive Assistant

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Job Title:

Executive Assistant

Department:

Pharmacy | Office of the Dean

Serves as Executive Assistant to the dean of the College of Pharmacy by providing comprehensive support, expertise, and coordination of administrative functions through effectively anticipating support needs and prioritizing duties. Responsible for managing procurement and travel needs using the Workday system to process requests while ensuring compliance with university policies and procedures. Executes assigned tasks associated with strategic projects and events including event management/coordination, scheduling, logistics, and facilitation for college-wide and/or sponsored events held at the college, the university, throughout the state, and nationally.

Proactively manages the dean’s and various other administration calendars; organizes and schedules meetings, conferences and special projects; prepares and distributes agendas and other appropriate materials for meetings; schedules domestic and international travel accommodations; researches, compiles and provides information to aid the dean in decision making; conveys directives, assignments, decisions, and information from the dean relating to college programs in response to requests and inquiries; handles confidential matters professionally and appropriately; assists with recruitment and onboarding of faculty and staff; serves as lead administrative support in the dean’s office and manages administrative support staff within the office; onboards, mentors, and trains new administrative support staff; provides and/or coordinates backup support coverage to the administrative support staff throughout the college; provides executive administrative support to the college’s Appointments, Promotions, and Tenure (APT) Committee and the Pharmacy Leadership Council, as well as support to task forces and committees as assigned by the dean, and all processes included wherein; serves on committees at the college and university level as directed; supervises, assigns and oversees day-to-day tasks of student administrative support staff as needed; works productively as a team member; provides back-up administrative support to other college administrative support staff as needed; performs related and/or additional job duties as assigned.

Additional Information:

Required Qualifications: Bachelor's degree or equivalent experience. 3 years of relevant experience.

Desired Qualifications: 4-8 years of relevant experience preferred.

The pay range for this job profile is $70,100 - $91,600. The offer for this position will fall within this range based on internal equity, unit's available budget, and the candidate's qualifications.

The College of Pharmacy believes in a healthy work/life balance, therefore, the work arrangement for this position is hybrid (i.e., remote and in-office), subject to change based upon the needs of the organization and as determined by College Leadership.

FUNCTION: Business Planning and Operations

SUBFUNCTION: Administrative Assistance

CAREER BAND: Managerial

CAREER LEVEL: 1

Location:

Parks Hall (0273)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post o