Senior Administrative Associate, Texas McCombs

Job Posting Title:

Senior Administrative Associate, Texas McCombs

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Hiring Department:

Department of Finance

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu

Purpose

The Senior Administrative Associate plays a pivotal role in the efficient functioning of the McCombs Real Estate Center, serving as the primary administrative and operational support professional for the Center. This position provides essential support in financial transactions, donor and Advisory Council administration, event coordination, travel arrangements, student engagement initiatives, and program support. This role requires a detail-oriented individual with exceptional organizational skills, the ability to work both independently and collaboratively, and a commitment to delivering outstanding customer service to students, faculty, donors, industry partners, and other stakeholders.

Learn more about our Real Estate Center and our offerings on our website: https://www.mccombs.utexas.edu/centers-and-initiatives/real-estate-center/

Responsibilities

Advisory Council Membership and Donor Coordination

• Manage Advisory Council member donations and membership records, including invoicing, tracking, follow-up, and related communications. Coordinate with the Development Office to claim donations, reconcile gifts, track member payments, and ensure donor and membership records are accurate. Support ongoing Advisory Council communications, stewardship, and membership reporting.

Center Operations

• Serve as a primary operational and administrative support role for the Real Estate Center. Coordinate with the Finance Department’s Interface Manager and other campus units as needed on financial transactions, documentation, reimbursements, purchases, and account tracking. Assist with expenditures, donations, endowment allocations, and supporting documentation for compliance and donor reporting. Administer purchases of office goods and services following established university and departmental guidelines. Collaborate with the UT Business Contracts Office to execute and manage contracts. Track Center expenditures throughout the year and maintain accounting records for budgeting purposes. Provide exceptional customer service, maintain a professional office environment, and help students, industry partners, and campus stakeholders navigate Real Estate Center resources and programs.

Finance Office Support

• Provide limited support to the Finance Office as needed, including assisting with basic administrative or transactional tasks related to Center financial processes.

Student Organization, Outreach, and Program Support

• Support communication and coordination with Real Estate Center-affiliated student organizations, including RECS, URES, and GRES. Help maintain regular contact with student leaders to support alignment across student programming, outreach, events, and Center priorities. Coordinate student outreach efforts, including communications, membership reminders, program promotion, and student engagement tracking.

• Manage and support Real Estate Center student associates, including those serving in RECS leadership roles. Help assign projects, track progress, coordinate schedules, and ensure student associates are supporting Center programs, communications, events, and outreach efforts effectively.