Project Controls Specialist

WHO WE ARE

Michael Baker International is a leading provider of architectural, engineering, and consulting services, including design, planning, environmental, construction, and program management. The company delivers a comprehensive range of services and solutions to support U.S. federal, state, and municipal governments, foreign allied governments, and a wide range of commercial clients. With more than 3,000 employees across nearly 100 locations, Michael Baker is committed to a culture of innovation, collaboration, and technological advancement to help solve challenges for clients and communities nationwide.
To learn more, visit https://mbakerintl.com.

PLANNING PRACTICE

We create, integrate, visualize, and communicate planning concepts as they move from initial vision through implementation. Our planning professionals build strong client partnerships, working with residents, businesses, developers, educational and medical organizations, state and local governments, the military, and other federal agencies to successfully plan the future of their communities and institutions. At Michael Baker International, we focus on people and places—improving communities and creating more sustainable, convenient, equitable, healthful, efficient, and attractive environments.

DESCRIPTION

Under the supervision of a Project Manager, the Project Controls Specialist helps plan, direct, and coordinate activities for designated projects to ensure goals and objectives are accomplished within the prescribed time frame and funding parameters.

Essential Duties:

• Assist Project Managers with financial setup and maintenance of projects
• Implement financial strategies for maintaining program-level contracts or agreements
• Review and prepare financial elements of proposals, including bill rates and fee estimates, ensuring alignment with financial KPIs and accuracy of formulas
• Participate in internal and external project review and budget meetings
• Identify change conditions and assist in developing project change order requests and estimates
• Establish and administer project cost controls by monitoring and analyzing actual costs, accruals, and commitments
• Evaluate project progress against schedule and budget; identify areas of concern and report to Project Managers
• Develop customized tracking spreadsheets tailored to client contract requirements
• Create and customize pivot tables for data analysis
• Import and transform data from Oracle to Excel utilizing various formulas
• Analyze large datasets and generate insightful reports
• Coordinate monthly project invoices with the Project Manager and lead billing updates with the Project Biller
• Compile and submit monthly client invoices, including specialized formatting of offline templates to meet client requirements
• Track accounts receivable payments and follow up with clients throughout the payment process
• Lead subcontractor invoice review process and monitor the release of subconsultant payments per contract terms
• May assume Project Manager responsibilities for smaller projects or defined tasks within larger projects
• Perform other duties as needed to support successful project delivery

PROFESSIONAL REQUIREMENTS

• Supervisory Responsibilities: None
• Experience: 5–7 years of related experience
• Software: Oracle E-Business Suite preferred but not required
• Education: Four-year degree preferred but not required

Qualifications, Skills, and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Demonstrated ability to communicate effectively at all levels, both internally and externally
• Ability to conceptualize and think creatively
• Ability to maintain strong relationships with Project Managers based on trust and communication
• Proven ability to manage and adapt to change
• Strong problem-solving, negotiation, and decision-making skills
• Proficient Microsoft Excel user

BENEFITS

We offer a comprehensive benefits package, including:

• Medical, dental, and vision insurance
• 401(k) retirement plan
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Life, AD&D, short-term, and long-term disability insurance
• Professional and personal development opportunities
• Generous paid time off
• Commuter and wellness benefits

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