Senior Administrative Assistant- Dermatology

Summary

Under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures.

Primary Responsibilities

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Compose correspondence as needed, which may contain confidential information.
• Use complex functions of a variety of computer applications and software packages to develop macros and templates
• Proofread and format documents to ensure accuracy
• Screen telephone calls and visitors to resolve complex inquiries.
• Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
• Compile data and information from multiple sources to prepare reports.
• Assist in budget preparation and monitoring expenditures.
• Process payment requests, requisitions, and invoices.
• Distribute mail and organize filing systems accurately maintaining records.

Knowledge – Skills – Abilities

• Knowledge of computers, clerical procedures, writing and editing, and information collection, deduction, and management. Knowledge of project management, creating, and business writing are imperative.  

• Organization, time management, interpersonal, communication, detail-oriented, and problem solving skills.  

• Ability to navigate a complex organizational structure, independently seek resources, and act proactively and strategically. 

Qualifications

Appropriate experience may be substituted on equivalent basis.

Minimum Required Education: High school diploma

Minimum Required Experience: 5 years of experience

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Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

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Classification

FLSA Status    Non-Exempt

FLSA Test      Administrative  

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options

• 403B Retirement Package

• Competitive Vacation and Paid Holidays offered

• Tuition Reimbursement

• Paid Parental Leave

• Employee & Family Assistance Program (EFAP)

• Pet Insurance

• On campus Fitness Facility, offering onsite classes

• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

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