Executive Assistant

Sony Corporation of America, located in New York, NY, is the U.S. headquarters of Sony Group Corporation, based in Tokyo, Japan. Sony's principal U.S. businesses include Sony Electronics Inc., Sony Interactive Entertainment LLC, Sony Music Entertainment, Sony Music Publishing and Sony Pictures Entertainment Inc. With some 900 million Sony devices in hands and homes worldwide today, a vast array of Sony movies, television shows and music, and the PlayStation Network, Sony creates and delivers more entertainment experiences to more people than anyone else on earth. To learn more: www.sony.com/en.
 

POSITION SUMMARY

The Executive Assistant, Risk Management, position reports to the Senior Vice President, Risk Management, and is responsible for providing support to the administrative and operational duties of a diverse nature to the Risk & Insurance Management team and the Senior Vice President, Risk Management. This position requires a high level of trust and confidentiality, as well as excellent organizational, communication, and interpersonal skills.

This is a hybrid role requiring at least 2-3 days in-person in the New York City office.

JOB RESPONSIBILITIES

• Manage the Senior Vice President, Risk Management’s active calendar, including scheduling meetings across time zones, prioritizing requests, and resolving scheduling conflicts.

• Organize and support meetings for the Senior Vice President, Risk Management, and team including reserving conference rooms, sending meeting invitations and managing RSVP’s, arranging technical support, placing catering requests, and preparing security access. 

• Coordinate all aspects of travel arrangements, including flights, accommodations, transportation, and itineraries.

• Prepare expense reports for the Risk Management Executive including the team, ensure that they follow corporate guidelines and process with accounting.

• Process all invoices for the department, scan and track all payments in shared executive drive.

• Prepare and edit correspondence, communications, presentations, and other documents as needed and manage the storage of the digital and physical files, while maintaining confidentiality.

• Track projects and work-related issues.

• Anticipate department & Senior Vice President’s needs.

• Send out department communications.

• Coordinate Facilities and IT requests for department including assisting in onboarding new team members.

• Track the progress of the insurance policy review with the department.

• Review monthly budgets for accuracy.  Work with finance and accounting on inaccuracies to ensure correction.

• Continually improve processes and procedures to reduce work time including maintaining a paperless work environment.

• Prepare and launch documents for e-signature.

• Maintain digital contacts and contact distribution lists.

• Distribute department mail; arrange messenger and overnight package services; order/maintain department supplies.

• Liaise and build relationships with other groups and the administrative community within the organization and with other Sony Group companies and external vendors.

• Assist in projects as needed.

• Ad hoc support for two additional non department Vice Presidents.

QUALIFICATIONS FOR POSITION

• College degree preferred.

• Minimum of five (5) years’ executive level administrative experience, preferable within Risk Management.

• Highly organized and detail-oriented with an ability to plan and anticipate the needs of the Executive and team.

• Strong problem-solving skills and innovative thinking.

• Excellent communication (written and oral) and interpersonal skills.

• Attention to detail and high level of accuracy in work.

• Collaborative team player, working professionally with other departments and assistants within company and other Sony Group companies.

• Ability to work independently and follow through on tasks until they are completed.

• Advanced Skills in MS Office: Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint, Adobe.

In addition to competitive pay and benefits, we offer an environment and culture that promotes Diversity, Equity, and Inclusion. We are committed to creating an inclusive employee experience for you to thrive as part of Sony’s purpose to “fill the world with emotion throu