Associate Office Manager (Part-Time)

Job Title:

Associate Office Manager (Part-Time)

Requisition ID:

R024634

Job Description:

Your Mission

We are looking for a Part-Time Office manager to organize and coordinate administrative duties and office procedures of our small Redmond office. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

Office manager's responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a front office manager, receptionist, executive assistant, or office administrator would be an advantage. A successful office manager should also have experience with a variety of office software (Microsoft Office including email tools, spreadsheets) and be able to accurately handle administrative duties.

Ultimately, the office manager should ensure the smooth running of the office and help improve company procedures and daily operation.

What you bring to the table

Priorities can often change in a fast-paced environment like ours, so this role includes, but is not limited to, the following responsibilities:    

• Maintenance requests
• Mail and shipping services
• Equipment
• Procurement and on-time invoice payment
• Errands
• Shopping/ordering for food and supplies as needed
• Schedule meetings and appointments, assist with expense reports or travel arrangements as needed
• Organize the office layout and keep inventory stocked
• Maintain the office condition and arrange necessary repairs
• Partner with HR, Safety teams to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with Central IT department on all office equipment
• Manage relationships with external vendors, including price negotiations with office vendors and service providers
• Work closely with all operations staff at our other locations
• Work within office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees' queries regarding office management issues (e.g. Hardware, Company policies, and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering, and security services
• Planning and implementing offsite meetings & events (with support as needed)
• Coordinate and book travel for studio as needed (candidates, employees, visitors) 
• Light cleaning and tidying of dishes, coffee maker maintenance, etc.
• Provide additional studio support as needed

Minimum Requirements

Experience

• Proven experience as an office manager or administrative assistant
• Hands on experience with office machines (e.g. printers)

Knowledge & Skills

• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Familiarity with Purchasing and Expense report systems like Oracle iProcurement
• High School degree: additional qualification as an administrative assistant, project management will be a plus

Key Attributes

• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Organized and detail orientated with the ability to multi-task and consistently follow through. 

Our World 

At Activision, we strive to create the most iconic brands in gaming and entertainment. We’re driven by our mission to deliver unrivaled gaming experiences for the world to enjoy, together. We are home to some of the most beloved entertainment franchises including Call of Duty®, Crash Bandicoot™, Tony Hawk’s™ Pro Skater™, and Guitar Hero®. As a leading worldwide developer, publisher and distributor of interactive entertainment and products, our “press start” is simple: delight hundreds of millions of players around the world with innovative, fun, thrilling, and engaging entertainment experiences.

We’re not just looking back at our decades-long legacy; we’re forging ahead to keep advancing gameplay with some of the most popular titles and sophisticated technology in the world. We have bold ambitions to create the most inclusive company as we know our success comes from the passionate,