People + Culture Coordinator | West Coast

NeueHouse is the private workspace and cultural home for creators, innovators, and thought leaders. With iconic buildings, timeless design, thought-provoking cultural experiences, and elevated hospitality, NeueHouse has reimagined the ideal environment for creative potential and progress.

 Our Properties

NeueHouse currently operates across three different, but equally iconic properties in New York City and Los Angeles

• Our Madison Square (MSQ) House is situated in New York’s iconic Flatiron District, was previously home for Tepper Galleries, a well-known Manhattan auction house for international artists and collectors in the 1930s – and neighbors the 69th Regiment Armory where the first International Exhibition of Modern Art was held.
• Our Hollywood House (HWD), which sits on Sunset Boulevard, is one of LA’s most celebrated buildings and occupies the original CBS Studio (the world’s first structure built intentionally for broadcast). Here genre-defining artists from Orson Wells and Lucille Ball to Janis Joplin, the Beach Boys, and Bob Dylan built their legacy.
• Our Venice Beach House (VB) was once the creative home to some of the most influential creative luminaries in art and entertainment including Hal Ashby, Oliver Stone, and David Hockney, NeueHouse Venice Beach is a new work, social, and cultural hub for the Venice creative community.

The Role

The People + Culture Coordinator for NeueHouse supports day-to-day HR initiatives for our Hollywood and Venice Beach Houses, as well as LA-based corporate team members. Reporting to our People + Culture Director for the West Coast, the Coordinator will need generalist HR experience, including expertise in talent acquisition.  

 The role will be responsible for the implementation and support of various P+C initiatives including administrative work-flow processes, performance management, leaves of absence, generating standard and ad-hoc reports, training, compliance, full-cycle recruitment for a variety of roles, employee relations and policies and procedures. The P+C coordinator is part of a bi-coastal team and will work closely with employees, managers, and senior leaders of the organization.    

Requirements

Human Resource Functions

• Assist in the day-to-day operation of the P+C department, specifically with administrative support
• Promptly responds to inquiries from employees and team 
• Complete all new hire paperwork; enter information in Paycom timely and accurately 
• Oversee and support employee orientation and onboarding 
• Maintain all logs (new hire, termination, transfers, department meetings, turnover reports) daily by period and prepare reports in a timely, accurate manner. 
• Manage new hire file creation, maintenance of I-9 forms and making employee files 
• Support employee experience in HRIS (Paycom) including troubleshooting, password reset, app support, benefits enrollment, policy sign off; Train managers, as well, to support their employees 
• Run necessary payroll reports from Paycom; i.e., hours worked audits, time punch audits, schedule/actual report and other weekly reports 

• Manage employee sign-off and acknowledgment of policies and required training in Paycom via Paycom reports 
• Ensure employee schedules are entered into Paycom weekly and that managers are posting weekly schedules to employee app on time
• Safeguard the privacy of colleague and candidate information by maintaining complete confidentiality 
• Ensure that the health and safety policies including certifications are always adhered to and up to date (food handler certifications, RBS certifications, workers comp, labor posters)
• Act as a role model and being aware of and fully supporting all Policies & Procedures 

• Primary point of contact for general HR questions, understanding how to apply company policy and procedures, determining when escalation is necessary 
• Create and maintain Personnel Action Forms (PAF’s) for all personnel changes, including new hires, transfers, promotions, terminations and all other applicable changes to personnel records 
• Prepare required documents for separations, inclusive of I-9 maintenance, exit interview document preparation, collection of employee assets and scheduling of exit meetings 
• Provide all office administration duties such as written correspondence, mail, photocopying and ordering office supplies 
• Maintain confidential filling system for correspondence, policies, standards, regulations and various matters related to the office 
• Follow all safety policies 

Talent Acquisition Functions

• Assist with job desc