Embedded Administrative Assistant II

The Opportunity

Ulteig has an outstanding opportunity for an Administrative Assistant II. This role is critical to supporting our leadership team and ensuring efficient day‑to‑day operations. Based on‑site at a client location with a hybrid work schedule, the Administrative Assistant II performs a wide range of administrative and clerical responsibilities, provides coordination across key business functions, and offers backup support to other members of the administrative team. This position plays an essential part in maintaining an organized, productive, and professional office environment.

 

What You’ll Do

Office Operations

• Enter fleet usage and location data into company tracking systems to support asset management and operational planning.
• Assist with Concur expense reporting, including submission, reconciliation, and ensuring compliance with corporate travel and expense policies.
• Support timekeeping processes by verifying employee timesheets, ensuring timely submissions, pulling PTO reports, and resolving discrepancies in accordance with Xcel Energy payroll procedures.
• Maintain confidentiality and adhere to company policies regarding sensitive operational, financial, and personnel information.

Administrative Support

• Perform data entry, document management, and general clerical tasks.
• Compile, organize, and summarize information for reports, presentations, and internal communications.
• Assist in planning and coordinating internal meetings and events.
• Coordinate the T‑Line on‑call schedule.
• Submit and track requests for new and existing employees across multiple departments, including:
• Facilities
• IT
• HR
• Generate LMS (Learning Management System) reports for internal employees.
• Support purchasing activities, including materials procurement, FR/PPE ordering, and office supply management.
• Provide general administrative support and perform other duties as assigned.

Communication and Coordination

• Serve as a primary point of contact for internal and external communications.
• Collaborate with administrative staff and cross‑functional teams to support departmental needs.
• Assist with the upkeep and organization of SPS as‑built documentation.

Confidentiality and Compliance

• Handle sensitive information with discretion and professionalism.
• Ensure compliance with organizational policies, privacy standards, and regulatory requirements.

Time Management

• Prioritize tasks effectively to meet deadlines in a fast‑paced environment.
• Adapt to shifting priorities while maintaining a professional and positive demeanor.

 

What We Expect from You

• A High School degree or equivalent (GED) is required; two-year technical preferred.
• Minimum of 2 years of administrative experience preferred.
• Strong organizational, multitasking, and time‑management abilities.
• Proficiency with office software, digital tools, and standard office equipment.
• Effective written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work independently and collaboratively within a team environment.
• Must have authorization to work permanently in the U.S.

Working Conditions

This is a full‑time, primarily office‑based role. The work environment is generally professional and collaborative, with occasional periods of high activity or tight deadlines. A hybrid work schedule is available:

• Work from home: Mondays and Fridays
• In‑office: Tuesday through Thursday

 

As you consider applying for a position at Ulteig, we encourage you to think outside the box – because we do! You might not meet 100% of the skills listed in a description, but we are committed to hiring people with exceptional talent, ability and potential, and then creating an environment where they can become the best versions of themselves. We don’t want to miss out on the possibility of speaking with the next outstanding Ulteig team member, so please apply if you think this role is a great match for your unique skills and strengths. And, yes, relevant military experience is absolutely considered for transitioning service members.

 

What You Can Expect from Ulteig

Ulteig is a purpose driven organization that has built a culture focused on people – both our clients and our employees –for over 80 years. Working at Ulteig is more than a job, opening opportunities to make an impact by creating