Executive Assistant to the Commissioner (Office Specialist II Supervisor)

Location: Augusta,Maine,United States

DEPARTMENT OF EDUCATION

COMMISSIONER'S OFFICE

Executive Assistant to the Commissioner (Office Specialist II Supervisor)

Opening Date: December 17, 2024

Closing Date: January 3, 2025

Job Class Code: 6593
Grade: 22 - Confidential
Salary: $49,233.60 - $70,824.00/Annually
Position Number: 014000011

Are you an administrative professional who takes pride in a high degree of accuracy, thrives while balancing multiple priorities, and feels comfortable in a highly visible role? If so, your next career may be with Maine’s Department of Education as the Executive Assistant to the Commissioner. 

As the Executive Assistant to the Commissioner, you will:  

• Provide advanced administrative work including: 

•  administering the Commissioner’s calendar,  

• organizing meetings with and for the Commissioner,  

• researching and preparing for initiatives and meetings, 

• preparing reports, presentations, informational materials and other communications, 

• setting up necessary technology, scheduling and hosting virtual meetings, and 

• ensuring the efficient, orderly operation of an extremely busy office.  

This position has high level public relations responsibilities, including (but not limited to) communicating on behalf of the Commissioner with members of the public, legislators, the media, the Governor, and other state agency executives. 

Successful candidates will have:  

• Excellent critical thinking and organizational skills 

• The ability to manage change and shifting priorities based on leadership requests 

• Impeccable independent judgment 

• Proactive and self-directed initiative 

• Informed decision making on complex administrative matters 

• The ability to compose, review, and edit complex and/ or technical business correspondence 

• Discretion and judgement in dispensing information 

• Proficiency in Microsoft Office, including Outlook, Teams, Excel and Word, as well as Zoom 

• Knowledge of research principles, including conducting research, gathering information, analyzing results and making sound conclusions and or recommendations 

MINIMUM QUALIFICATIONS

Training, education, or experience in administrative work that demonstrates:

• 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope and functionally diverse, and
• 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters.
• All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I, Office Associate II and Office Specialist I.

 Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's he