Administrative Assistant

The Opportunity:

Avantor is looking for an Administrative Assistant to perform advanced and complex administrative duties for senior-level management. Edit and type letters and reports often of a confidential nature. Schedules appointments and meetings and screens telephone calls. Maintains confidential records. Prepares reports and initiates and answers correspondence in the name of the supervisor. 

If you are an Administrative Assistant who is extremely proficient in all Microsoft Programs, especially Excel and Powerpoint, let's talk!

What we’re looking for

• Education: High school diploma required; Bachelor’s degree preferred

• Experience: Minimum 1+ years experience is required  

• Collaboration Tool: Microsoft Office Suite experience highly preferred 

• Preferred Qualifications: 

  • 2+ years of experience with office management and/or distribution preferred (i.e. relevant professional experience as an Assistant or Office Manager)

  • Prior experience in quality assurance / quality control preferred

  • SAP experience a plus

  • Logistics experience a plus

How you will thrive and create an impact

• Handling administrative requests and queries appropriately

• Champion our customer-focused environment

• Managing, planning, and scheduling meetings

• Develop and carry out an efficient documentation and filing system

• Clear written and verbal communications, including excellent written communication skills particularly in area of email communication

• Keeping confidential information

• Acute attention to detail with demonstrated track record of working with integrity and intensity

• Purchase Orders, SAP ledger coding, and coding of invoices

• Maintaining master calendars for all aspects of Seradigm (production, meetings, logistics, etc.)

• Apply excellent time management skills and the ability to set priorities, while upholding high level of initiative and resilience

• Backup role for coordination with operations on Seradigm order fulfillment, including order forecasting and dry ice planning for the upcoming week

• Backup role for supporting activities related to improving efficiency, effectiveness, and capabilities of the order fulfillment process

• Backup role to be the contact for all Seradigm orders; establishing, tracking, and assigning lots to orders, producing packing lists, communicating with Seradigm and Avantor associates about order status

• Backup role to be responsible for handling inbound sales calls/emails relating to service status or challenges/concerns/issues

ENVIRONMENTAL WORKING CONDITIONS & PHYSICAL EFFORT (Under Typical Positions)

Typically works in an office environment with adequate lighting and ventilation and a normal range of temperature and noise level.

Work assignments are diversified. Examples of past precedent are used to resolve work problems. New alternatives may be developed to resolve problems.

A frequent volume of work and deadlines impose strain on routine basis.

Minimal physical effort is required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting, or carrying objects that typically weigh less than 10 lbs.

#LI-Onsite

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.
 
The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.
 
We are committed to helping you on this journey through our diverse, equitabl