Temporary Technical - Office of the Chancellor

Position Summary:

This role provides coordination and logistical support for key ALC-led community engagement and education initiatives, including speaker events, mentorship programs, and strategic partnerships with local schools and community centers. Serving as a liaison across multiple stakeholders, the position ensures smooth planning, communication, and execution of programs that connect underrepresented youth with STEM professionals and academic mentors. The role also contributes to broader ALC operations through presentation development, event support, and office coverage.

Key Functions and Expected Performance:

• PPT presentations for various ALC speaker events and lectures.
• “N of 1” Project management for East HS and Various Nashville Community Centers (N of 1 – East HS:  The N of 1 project is based on the idea that even one simple interaction can change the life and future of a child, especially when exposed to people who look like them in STEM fields.)  
  • Liaison between ALC and HS Principal & Community Center Directors
  • Presentation Bookings
  • Create event flyer
• RCMMS Project management.  (ALC, VU and VUMC (residents and graduate students) are paired with classrooms at Robert Churchwell Magnet Museum Elementary School.  They mentor students and have quarterly visits to classrooms and engage in “show and tell” about their career.)
  • Liaison between ALC and VU/VUMC residents/students and school staff/teachers
  • Assists with booking classroom visits
• Assists with other ALC office projects and events as needed
• Provides office coverage as needed for Executive Assistant

Supervisory Relationships:

This position does not have supervisory responsibilities. This position reports to the Senior Advisor to the Chancellor on Inclusion and Community Outreach. 

Education and Certifications

• A bachelor’s degree is required. 

Experience and Skills:

• Strong project management skills with the ability to coordinate multiple programs, events, and stakeholders simultaneously.

• Excellent interpersonal and communication abilities, with experience serving as a liaison between academic institutions, community organizations, and school leadership.

• Proficiency in developing professional presentations and marketing materials, including event flyers and PowerPoint decks.

• Demonstrated experience in event planning and logistics, including scheduling, speaker coordination, and on-site support.

• Ability to work collaboratively within a fast-paced team environment, while also taking initiative and managing tasks independently.

• Flexible and dependable, with a willingness to support general office operations and provide coverage as needed.

General Characteristics of a Successful Vanderbilt University Staff Member:

ACCOUNTABILITY: Owns decisions, outcomes, work products, etc. that are within the scope of one’s role.

• Works through Issues – Recognizes that the work is about successful outcomes, if things aren’t going well, outcomes suffer; is willing to have crucial conversations if things aren’t going well; doesn’t just complain to management… does everything possible to remedy the situation directly first
• Reliable – Does what they say they will do, when they say they will do it; shows up for work when expected; doesn’t push the burden of work volume or deadlines to others
• Integrity – Holds oneself accountable; takes responsibility for failures as well as successes, recognizes that trust is required to hold a team together 
• Acceptance of Feedback – Takes constructive criticism with grace, and makes improvements without taking it personally or holding grudges; when wrong, owns it – freely admits mistakes <