Research Business Administrator

SHIFT:

Day (United States of America)

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A Brief Overview
This position provides support and management of research grant accounts of a sponsored research portfolio for faculty/scientists in the Research Institute. This position provides an opportunity to manages fiscal and administrative aspects of federal and non-federal research grants including budget development for proposals, financial reconciliation, forecasting, closeouts, and preparation of analytical reports for PIs and other stakeholders. All tasks are performed in accordance with CHOP/federal and non-federal sponsor guidelines and policy, including Uniform Guidance, and generally accepted accounting principles (GAAP) where applicable. Expected to work independently with no direct supervision. Assists management with training, portfolio coverage, trouble-shooting issues, and special projects, practicing with a questioning attitude and pro-active in seeking guidance when needed. Requires the ability to provide excellent customer service and work well within a team.

What you will do

• Fiscal Responsibility of Research Grants Management
• Reviews and approves all financial transactions up to $50,000 charged to research grant accounts, to ensure compliance with cost principles as defined in the Uniform Guidance and the individual grant agreement. This may include purchase orders, check requests, travel expenses, equipment, laboratory supplies, animal care cost, and personnel payroll costing allocations.
• Assist PI and administrators with management and oversight of fiscal and administrative matters related to projects from inception of award to project close-outs
• Manages and monitors a diverse portfolio of grant accounts of varied mechanisms with an average criteria weight of 530 based grant complexity, sponsor award type, expenditure dollars of 15-20 Principal Investigators.
• Regularly, analyzes deficits and balances, alerts PIs and others as appropriate, and resolves activity issues promptly.
• Allocates faculty and staff salaries to research grant accounts with direction from the Principal Investigators
• Communicate and coordinate with other RBAs to resolve questionable allocations related to their assigned grant
• Experience in managing federal and non-federal contracts, clinical trials, program grants, subcontracts etc. Gain an understanding of the projects and note relevant terms and conditions and related deliverables and deadlines for compliance
• Prepare, review for appropriateness, labor and non-labor cost-transfers for timely processing
• Complete timely project close-outs, communicating overages and/or refunds to investigators where applicable
• Ensure compliance and timeliness of all project reporting and financial deliverables; track and seek PI cooperation to remedy late progress reports hindering invoice payments
• Effective & Timely Communication
• Provides timely and accurate communication of financial data to principal investigators, sponsors, and other customers.
• Prepare and provides PIs with financial summaries and reports utilizing an excel spreadsheet template that is easily understood by the lay reader, and reconciles with the Institutional Financial System
• Meets with investigators to review and explain financial data at least monthly but not less than quarterly; provides ad hoc financial status updates whenever requested or required
• Closes out research grant accounts with the Research Specialized Accounting Unit
• Communicates appropriate financial information to all stakeholders (department chairs, division chiefs, senior leadership, PI’s staff, and practice plan/hospital division administrators)
• Coach stakeholders on the concept of effective financial management of