Fiscal Assistant III

Title Description- Fiscal Assistant III is the specialist and/or lead level in the occupational group for Fiscal Assistants. Employees are responsible for performing fiscal control and governmental accounting work associated with the preparation, maintenance and processing of accounting records and financial transactions. Responsibilities include maintaining accounting records concerning receipt, expenditure and balance of local, state or federal funds. Employees may maintain EBT inventory and perform EBT card issuance and problem resolution. The Fiscal Assistant III class is distinguished from the Fiscal Assistant Supervisor by the latter’s having supervisory responsibilities. 
 General Work Tasks (Illustrative Only) – 

• Performs verification, reconciliation and analysis and report presentation associated with accounting matters;
• Records transactions in journals, ledgers, and special forms;
• Prepares monthly and other reports on activities;
• Maintains and updates various financial reports and records, including quarterly transfer reports, account analysis and transaction summaries;
• Prepares statements;
• Sorts and distributes all documents as necessary;
• Maintains an accurate file of the bills;
• Researches, analyzes, and evaluates financial data; and
• Confers with customers/vendors to resolve discrepancies.

Knowledge, Skills, and Abilities: Knowledge- Considerable knowledge of: the application of established bookkeeping and accounting principles and techniques to governmental accounting transactions; and arithmetic. Working knowledge of: state and local government fiscal regulations, policies and procedures; and office accounting methods and procedures.
 Skills- Skill in operating a personal computer, associated business and agency software including spreadsheets, a calculator, and other office machines.
 Abilities- Demonstrated ability to: organize and effectively process and maintain financial records and files and prepare reports from them; analyze and record information and to balance figures; understand or apply laws, regulations and policies to the maintenance of financial records; verify documents and forms for accuracy and completeness; type accurately at good speed; exercise independent judgment, discretion and initiative in completing assignments and in dealing with other employees and the general public; and establish and maintain effective working relationships with other employees and the general public.
 Education and Experience- High school diploma supplemented with bookkeeping coursework, and related fiscal support experience using business and agency software to include spreadsheets OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
 Preferred Qualifications:  Prefer possession of a High school diploma supplemented with post-secondary coursework in office or business administration, accounting, computer science or related field, and related administrative or supervisory experience. Prefer previous experience with personal computer and associated business and agency software to include spreadsheets OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Prefer Bilingual (English/Spanish).
 Special Requirements: Applicants may be subject to a Criminal History Background search, Central Registry search, DMV/driving record check, and/or pre-employment drug screen.

The investigation may include: fingerprint checks (State Police, FBI), local agency checks, employment verification and references, verification of education (relevant to employment), credit checks (relevant to employment) and other checks requested by the hiring authority.

This position is covered under Code of Virginia 63.2-1601.1 or 63.2-1720 requiring the finalist candidate to submit to the fingerprinting and provide personal descriptive information for a criminal history record check through the Central Criminal Records Exchange and a search of the Central Registry.

All offers of employment are contingent upon satisfactory results of the required checks and screenings.

Driving record must meet agency requirements.

Employee must be willing to work in the community emergency shelter in the event of a natural disaster or emergency. 
 

Special Instructions to Applicants: Applications for this position must be submitted electronically through the website at www.dss.virginia.gov.  Mailed, emailed, faxed or hand delivered applications and resumes will not be accepted.