Administrative Assistant, Retail NY

At Swarovski, where innovation meets inspiration, our people desire to explore, experience, and create. We are looking for a Administrative Assistant, Retail where you will get a chance to work in a rewarding role within a diverse team that is pushing boundaries. Be part of a truly iconic global brand, learn and grow with us. We’re bold and inventive, revealing astonishing things like no one else can. A world of wonder awaits you.

About the job

Provides administrative assistance to direct report, to include coordination of activities with other departments and personnel to support function in meeting the company goals and objectives. May perform function for more than one executive:

• Coordinate VP's schedule, travel arrangements, and logistics for meetings, both on and off-site.
• Anticipate VP's needs and provide support, logistics, and follow-up as required.
• Serve as a cross-functional liaison between departments, facilitating collaboration and information flow.
• Manage data analytics, budgeting, and tracking processes to support company goals.
• Create branded presentations on various topics and cultural milestones.
• Handle calls, inquiries, and correspondence to enhance VP's organizational effectiveness.
• Draft and distribute a variety of communications, including newsletters, new hire announcements, and townhall communications.
• Proofread and distribute memos, documents, and correspondence related to organizational issues.
• Coordinate billing and expense reports with the finance department to ensure accuracy.
• Generate reports based on functional needs and maintain attendance/vacation calendars.
• Manage digital filing and organizational requirements to ensure efficient document management.
• Procure office supplies and equipment as needed and coordinate office activities with other departments.
• Communicate effectively with external vendors, employees, and coworkers both orally and in writing daily.
• Pay range $27 - $32 per hour with the ability to participate in a sales incentive bonus pay program. The compensation displayed is a good faith estimate for this position.     

About you

We are looking for a unique and amazing talent, who brings along the following:

• Minimum 2 years of professional experience in a similar role within an international setting.
• Excellent troubleshooting skills.
• Oral and written communication skills are necessary, including skills in Microsoft Suite, i.e. Word, Excel (pivots & v-look ups are a must) Teams, Forms, Workday, budgeting, report creation and or process enhancement.
• General project management; operation of a variety of office equipment; follow through; coordination, consolidation, and organization of clear and comprehensive data.
• Understand details and processes involved in order to impact the bottom line and big picture.

Masters of Light Since 1895

Swarovski creates beautiful crystal-based products of impeccable quality and craftsmanship that bring joy and celebrate individuality.

Founded in 1895 in Austria, the company designs, manufactures and sells the world's finest crystal, gemstones, Swarovski Created Diamonds and zirconia, jewelry, and accessories, as well as crystal objects and home accessories. Swarovski Crystal Business has a global reach with approximately 2,400 stores and 6,700 points of sales in around 140 countries and employs more than 18,000 people. Together with its sister companies Swarovski Optik (optical devices) and Tyrolit (abrasives), Swarovski Crystal Business forms the Swarovski Group. A responsible relationship with people and the planet is part of Swarovski’s heritage. Today this legacy is rooted in sustainability measures across the value chain, with an emphasis on circular innovation, championing diversity, inclusion and self-expression, and in the philanthropic work of the Swarovski Foundation, which supports charitable organizations bringing positive environmental and social impact.

Swarovski is an equal opportunity employer. We give our people the guts to celebrate individuality and pride ourselves on creating a workplace where people feel involved, respected, valued, connected, and heard. A place where anyone/everyone belongs. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, physical or mental disability, medical condition, pregnancy, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under the law of the countries we operate in.

Swarovski is committed to Equal Employment Opportunity for all employees and will take A