Executive Assistant with Business & Finance Support - (ZR_24711_JOB)

This is a remote position.

Job Description

This is an exceptional opportunity for an experienced Executive Assistant to join a thriving consulting practice where your business expertise and technical skills will be truly valued. You’ll serve as a trusted right-hand to a successful business consultant, managing complex communications, coordinating high-level activities, and contributing meaningfully to business operations. This role goes beyond traditional administrative support - you’ll be making decisions, providing insights, and playing a crucial role in maintaining the smooth operation of a fast-paced consulting business. The position offers variety and growth potential, combining executive support with financial administration and potential involvement in client relationship management.

Responsibilities

• Manage executive calendar and coordinate complex scheduling across multiple time zones
  
• Handle sophisticated inbox management with full business context - determining appropriate responses, timing, and escalation needs for executive-level communications
  
• Perform bookkeeping tasks including receipt management, expense tracking, and data entry into Xero accounting system
  
• Support sales follow-up activities and client relationship management processes
  
• Make independent business decisions when appropriate and provide proactive recommendations to leadership
  
• Serve as a professional liaison between internal teams and external stakeholders
  
• Oversee project coordination and provide regular status updates on key initiatives
  
• Maintain confidentiality while handling sensitive business information and executive communications
  
• Adapt quickly to new technologies and systems in a fast-paced consulting environment
  

Requirements

Requirements

• Extensive experience working directly with C-level executives, senior leadership, or in executive assistant roles a MUST
  
• Strong business acumen with ability to understand complex business contexts and make sound judgments
  
• High level of technical proficiency across various software platforms and ability to quickly learn new systems
  
• Experience with accounting software, particularly Xero, and basic bookkeeping principles
  
• Exceptional written and verbal communication skills with professional discernment
  
• Proven ability to work independently with minimal supervision while maintaining high standards
  
• Project management capabilities and natural leadership qualities
  
• Finance or accounting background strongly preferred
  
• Demonstrated success in fast-paced, high-pressure environments
  
• Discretion and professionalism when handling confidential executive-level information
  
• Proactive mindset with ability to anticipate needs and provide solutions