Division Administrative Assistant

Simply Put, A Great Place to Work

Benesch is a growing, multi-disciplined planning, engineering, and professional services firm. We enhance infrastructure and communities across the country – creating spaces and providing connections in ways that make a difference.

We pride ourselves on being nimble enough to remain responsive to client needs, yet large enough to offer exceptional bench strength. As a member of our team, you’ll have an opportunity to draw from those resources when you need them, and likewise, contribute your expertise when you have something to share.

At Benesch, we are looking for candidates with varied backgrounds and worldviews. Diverse ideas come from diverse people, and we are committed to offering an inclusive work environment where everyone feels valued and respected. Statistics show that women and underrepresented groups are less likely to apply for a position if they don’t meet 100% of the qualifications. If this statement resonates with you – don’t be so hard on yourself. Apply for the job!

Division Administrative Assistant – Raleigh, NC

Our Raleigh team is looking for a Division Administrative Assistant! This position will be accountable to the North Carolina Division leadership team. Projecting a professional appearance as well as excellent verbal communication skills and utilization of Microsoft Suite software is a must. The position is full time (40 hours/week), but applicants seeking part-time employment will also be considered.

 The Impact You Will Have:

• Prepare and assist with the preparation of correspondence, reports, and materials for publications and presentations.
• Perform data entry and maintenance of client relations management database.
• Coordinate and track potential client engagement, interaction, and follow up activities.
• Set up and coordinate client-related activities, outings, meetings, and conferences as required (e.g., arranging meeting space, coordinating logistics, equipment, catering, etc.)
• Plan and coordinate office events.
• Attend internal and project meetings to support management or the project team as requested.
• Coordinate and manage travel arrangements as required.
• Manage pool vehicle inventory and schedule/coordinate service as needed.
• Coordinate with and provide administrative support to Division, Regional, and corporate staff as requested.
• Coordinate with staff to assist with project budgeting and invoicing activities.
• Provide project support to Project Managers.
• Accountable for organization of common space, ordering office supplies, and overall support of office efforts.

 What You Will Need:

• Experience working in the A/E/C or Professional Services Industries preferred.
• Advanced skill and knowledge of Microsoft Office products
• Advanced writing, editing, proofreading, and review skills.
• Aptitude to work independently as well as in a professional office environment.
• Familiarity with Deltek Vision is preferred but not required.
• Experience with NCDOT and/or local governments is preferred but not required.
• Prior experience with budgeting and invoicing preferred but candidates with excellent Microsoft Suite skills and eagerness/willingness to advance are encouraged to submit for this position!

#LI-MF1

Explore the Benefits of working at Benesch! 

Benesch is a great company to work for! Our comprehensive benefits package includes paid over-time, exceptional retirement fund contributions, flexible schedules, wellness incentives, and all-around great people to work with. Take your career to the next level by applying today.

Our benefits package is designed to take care of our employees. The health and wellness of our employees is essential to their success both personally and professionally. That is why we invest in our employees’ well-being by providing a comprehensive benefits package to help them live a healthy lifestyle. Each option can be customized to meet the needs of our employees and their families. 

Benesch offers a generous paid time benefits plan that increases throughout your career plus several paid holidays.  Our benefits include medical, dental, and vision benefits. We also include company-paid life insurance, short term, and long-term disability plans. Benesch offers a 401K plan and profit-sharing contributions to the 401K plan with the potential of 9% total employer contribution to your retirement savings!! 

From insurance and retirement plan to our wellness programs, we provide employee benefits that meet your wants and needs. Click here to learn more about some of the benefits of working at Benesch! 

If you are based in California, we encou