Assistant Manager HR & Project Coordination (m/f/d) - temp until June 2024

Purpose & Overall Relevance for the Organization:

Assist and support the Director Global FTE Mgmt & HR GF PMO and the team in planning, executing and tracking small- to medium-sized HR initiatives as well as communication tasks, administrative activities and event management.

Assist and support the Director HR in all undertaking HR related tasks to ensure quality service to the business globally.

 

Key Responsibilities:

Project Coordination/ Head Office:

• Supporting the roll-out of projects/HR initiatives and ensuring that deadlines are met, and objectives achieved. Working closely with involved superiors, team and involved departments to ensure the full scale and direction of each project on schedule.
• Managing the implementation and execution of defined project plans through effective coordination amongst the team.  
• Contributing to the development and implementation of regular updates and presentations of assigned department projects/HR initiatives
• Supporting the team's initiatives in research, analysis and preparation as well as implementation and communication requirements per project/HR initiative.
• Organization of meetings and workshops, support in preparing the content, summarizing the results and taking and distributing notes from meetings, as well as the follow-up of action steps in a timely manner and conducting follow-up discussions.
• Ensuring a smooth flow of information amongst the senior leadership team of the respective unit
• Support in the creation, implementation and maintenance of cross-departmental HR processes, documents, communication contents and events.
• Working closely with key stakeholders to support the development of HR strategy-products and -solutions and to promote improvement actions.
• Supporting the team in administrative tasks such as planning and managing national and international travels, purchasing/supplier management, invoicing, communication, logistics and scheduling and tasks as required and planned by superiors
• Ensuring continuous learning in terms of people strategy

 

HR Management:

• Build up and maintain a good working relationship with internal customers and ensure sufficient level of service to the employees of the respective area
• Contact person for employees and team leads on all HR related topics (especially onboarding, offboarding, parental leave, works council topics etc.)
• Organize and carry out general administrative tasks as assigned by the HR Director
• Ensure regular and proper updates of all relevant HR systems and reports
• Build up and maintain a close working relationship with GBS, OWM and Controlling to ensure constant and proper information flow
• Support the integration of new employees from HR side
• Ensure updates of SAP and all relevant HR lists (OWM reporting, OM maintenance, Aspen tickets etc.)

 

Key Relationships:

• Workplaces & HR Global Functions leadership team
• Workplaces & HR Global Functions team
• HR Strategy
• Diversity & Inclusion
• HR4HR
• HR Talent
• HR Rewards
• Head Offices of support areas
• Corporate Functions employees and leaders
• GBS, OWM, Controlling

 

Knowledge, Skills and Abilities:

• Basic project management skills
• Strong SAP /OM knowledge preferred
• Preferably experience with Smartsheet
• Event management skills of advantage
• Ability to achieve project goals in a multi-cultural background
• Strong interpersonal and communication skills
• Ability to create, plan and deliver presentations
• Solid Microsoft PowerPoint and Excel skills
• Fluent in English (written and spoken)

 

Requisite Education and Experience / Minimum Qualifications:

• Four-year college or university degree with focus on Business Administration, Human Resources, Project Management or related area, or equivalent combination of education and experience such as personnel specialist
• 1-2 years of related work experience