Sr. Administrative Services Assistant

Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL | Benefits Program

NSLS-II is seeking a part-time administrative support person who will be responsible for performing both routine and non-routine administrative office matters that include but are not limited to: processing travel; coordinating workshops and reviews; processing credit card and ePro orders; and coordinating and scheduling meetings. The successful candidate will provide administrative assistance to several groups within NSLS-II and rotate throughout the department where needed. 

Brookhaven National Laboratory and the Energy and Photon Sciences Directorate are committed to your success. We offer a supportive work environment and the resources necessary for you to succeed.

Position Description

Essential Duties and Responsibilities:

• Primary responsibility for this position is to perform complex and recurring administrative tasks.
• Interact with all levels of department staff and internal and external BNL contacts/vendors.
• Manage simultaneous and competing priorities and meet deadlines.
• Support staff and user travel, preparing foreign & domestic travel itineraries, TA’s, ER’s.
• Assist with planning and coordination of conferences, workshops, reviews and meetings;
• Facilitate meetings and reviews
• Process orders and payments as required.

Required Knowledge, Skills, and Abilities:

• Some form of secretarial or office administration training, plus six years of experience in substantive and relevant administrative, secretarial, clerical, or other responsible work which provides evidence of the knowledge, skills, and abilities necessary to perform successfully the duties of the position. An associates or bachelor’s degree with coursework, or training, specifically related to the position requirements may offset qualifying experience of 2:1 (experience : college) years.

• Demonstrated proficiency in MS Office Suite
• Demonstrated proficiency in Concur and/or Travel Software
• Effective communication, organizational, and problem-solving skills
• Able to work both independently and as part of a team
• Able to handle competing multiple projects, prioritize workload, and handle non-routine office matters

Preferred Knowledge, Skills, and Abilities:

• Familiarity with PeopleSoft Financials, PeopleSoft HR, Workday
• Experience maintaining and managing a business credit card
• Experience arranging conferences and meetings, and travel
• Knowledge of BNL practices, policies, and procedures

Environmental, Health & Safety Requirements:

• Essential functions -  lifting of 30 pounds or less

Other Information:

• Position is on-site
• Part-time role: 20 hours per week
• Brookhaven Laboratory is committed to providing fair, equitable and competitive compensation. The full salary range for this position is $55800 - $80900 / year. Salary offers will be commensurate with the final candidate’s qualification, education and experience and considered with the internal peer group.

About Us

Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at BNL | Opportunities for Veterans at Brookhaven National Laboratory.

Equal Opportunity/Affirmative Action Employer

Brookhaven Science Associates is an equal opportunity employer that values inclusion and diversity at our Lab. We are committed to ensuring that all qualified applicants receive consideration for emplo