Sheriff's Custody Records Coordinator (Internal Hennepin County applicants only)

Posting number: 26SHRF875TF036

Department: Sheriff's Office

Division: Central Records Unit

Job classification: Sheriff's Records Coordinator

Posting type: Promotional

Categories: Clerical & Data Entry, Law Enforcement

Summary

The Hennepin County Sheriff's Office (HCSO) is seeking a Custody Records Coordinator (CRC). As a CRC you will prepare and process criminal justice documents in the HCSO Central Records Unit. The Hennepin County Adult Detention Center Records Unit is responsible for processing approximately 40,000 inmate bookings annually. It is also responsible for coordinating records for about 700 daily detainees, processing about 150 releases a day and entering and clearing 150 warrants each day.   

• Prepare and process criminal justice documents, respond to court orders by interpreting orders and initiating appropriate actions, and compose reports utilizing word processing, spreadsheet, and database software applications.
• Initiate actions in compliance with court case disposition and inmate release/transfer process.
• Accept cash bails and bonds for Hennepin County and other jurisdictions.
• Initiate, coordinate, and facilitate weekend judicial review sessions for judge, pre-trial, city and county attorney's offices, Minneapolis Police Department, and the Sheriff's Office.
• Work with law enforcement agencies, crime victims, the judiciary, and the general public.
• Review warrant and custody documents for accuracy and legal compliance prior to the acceptance of inmates into the Public Safety Facility.
• Schedule in-custody inmates for Hennepin County District Court appearances.

• Two years of general clerical experience and one of the following:
  • One year or more of records experience with a public criminal justice agency.
  • One year or more of records experience with a district court.
  • One year or more of experience as a Hennepin County Public Safety Records Clerk.
  • Four years of experience as Hennepin County Detention Deputy in court staging, release unit or transfer release.
• Ability to obtain State of Minnesota Criminal Justice Information Systems (CJIS) certification.

• Knowledge of computer word processing and spreadsheet software (e.g. Microsoft Word and Excel), and Sheriff's Office and Hennepin County specialized computer systems.
• Experience:
  • Applying various laws, rules, and procedures pertaining to the criminal justice system.
  • With inmate intake processing including booking, identification, inmate interviews, and other system queries.
  • Handling complaints and protected information in a tactful and confidential manner.
  • With Hennepin County criminal justice database, Criminal Justice Information System (CJIS), National Crime Information Center (NCIC), Sheriff's Office policy and procedure, and Automated Fingerprint Identification System (AFIS).
• Ability to:
  • Maintain strict confidentiality in compliance with policies and procedures for sharing information with both staff and the public.
  • Train, coach, and mentor employees and build solid team morale.
  • Relay negative information with tact and in a non-threatening manner.
  • Handle multiple complex and simultaneous tasks by setting priorities to meet deadlines.
  • Work respectfully and efficiently with people who have varying levels of English skills.
    <