Programme Associate (GS-6), FT, Programme Group - Health (DO), New York HQ # 0072214

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

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For every child, … an opportunity,

The Office Management Plan for the Health Programme aligns with the organizational Strategic Plan and the various global commitments and partnerships that UNICEF is part of. The Health Programme comprises of MNCAH, HIV, Immunization and HEPR Sections. This post is located in the Office of the Director, Health who provides overall strategic leadership to the Health programme.

How can you make a difference?

Under the supervision and guidance of the Associate Director for Planning and Partnerships, the programme associate supports the respective section by carrying out a range of programme support functions to help develop, implement and monitor their country programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.  

The Programme Associate works in close collaboration with a range of staff in the DO, external partners and agency counterparts in support of programme design and delivery. S/He provides regular feedback on the status of projects through monitoring milestones and advises on improvements to keep activities on track.

To qualify as an advocate for every child you will have to…

 Budget Management:

Ensures that Health Programme Team’s budget is allocated and implemented in a timely manner in accordance with agreed plans. This includes the selection of required information, setting up of spreadsheets, database files, graphs, charts, and tables, and ensuring appropriateness of presentation, format and accuracy of data. In support of the programme planning and management functions, the incumbent serves as the Programme Group budget focal point and supports multi-year and annual budget planning processes by:

• Regularly monitoring budgets and financial expenditures by employing applicable tools, ensuring compliance with UNICEF rules and regulations, and keeping the supervisor informed and advised on actions for decision and/or follow-up.
• Monitoring incoming grants for timely allocation to Health Teams units. This includes the review of allocation requests in accordance with agreed plans, ensuring timely approval.
• Supporting the requesting, management and monitoring of multi-country grants and thematic funds.
• Ensuring that staff costs are accurately estimated, budgeted, and uploaded into the appropriate system, through oversight and quality assurance.
• Support the reporting of expenditures against planned budgets.
• Carrying out transactions in VISION pertaining to grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.

Key Performance Indicators:

Ensures timely preparation of the Health Teams Key Performance Indicators that adhere to agreed standards. This includes:

• Preparing and circulating Key Performance Indicators reports of the Health Programme Teams periodically, ensuring alignment with Office Management Dashboards and PGLT KPIs.
• Following up with Sections’ Focal Points on actions to be taken in respective units.
• Monitoring the status of donor reports and ensuring that VISION is accurately updated by relevant colleagues in the section.
• Preparing year-end analysis of trends and lessons learned, supportive to the annual work planning process.
• Advising supervisor on necessary follow-ups at Unit Head and PD Operations levels.

Planning, operations, and coordination:

Supports the planning, budgeting, monitoring and reporting function of the Health Programme Teams by ensuring effective coordination with Programme Associates and Assistants across the Programme Group. This includes:

• Supporting the development of Standard Operating Procedures for the Health Programme Teams in compliance with UNICEF rules and regulations.
• Logistical and administrative support for meetings, including telephone video conferences and f