Senior Associate, Business Management

Company Description

Digitas Health is the Agency of Now: the first global connected-health agency, purpose-built for marketing today. Digitas Health specializes in helping health brands navigate a complex and shifting media environment to create deeper, more relevant connections with their consumer and professional customers. With offices in Philadelphia, New York, San Francisco, and London, it is a member of the world's largest healthcare communications network, Publicis Health. As a member of this elite network, Digitas Health is also a member of the Paris-based Publicis Groupe S.A., the world's third-largest communications group, second-largest media counsel and buying group, and a leader in digital communications.

Job Description

You will be the main support resource for the Business Management team. They support the project management of multiple clients and internal financial deliverables in multiple important ways outlined below. You'll report to the Senior Manager, Business Management.

Responsibilities:

• Maintain team calendar for internal and client deadlines.
• Keep the team informed of status on all tasks
• Issue accurate documentation and correspondence:
• Draft and update billing calendars
• Organize financial deliverables
• Route materials for internal approval
• Gather necessary data
• Send updates/notes/reminders to team

You will handle:

• Time transfers (weekly)
• Job code requests
• Update Unified Staff Plan (USP) staffing data (weekly)
• Update Mini-Mastersheet (daily)
• Pull billable reports for all clients (monthly)
• Check invoices for correct information (monthly)
• Communicate with finance
• Development of SOW templates for manager to fill out
• Compile a variety of financial reports for team and clients
• Meeting back up
• Ad hoc reporting and administrative tasks
• Organize files on both PHM and client shared sites
• Support Manager
• Escalate issues to Manager
• Work on assigned projects

Qualifications

• Understanding of project management concepts
• Understanding of basic bookkeeping and mathematical concepts
• Identify different types of funds within the agency including: revenue, out-of-pockets, data costs, travel expenses, working media
• Inner-agency process and requirements to open necessary job codes
• Scope process, general media processes, and client financial responsibilities
• Excel proficient
• Experience with Pivot Tables, VLOOKUP, Subtotal, MATCH/INDEX

Additional Information

Our Publicis Groupe motto "Viva La Différence" means we're better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on promoting belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides inclusive benefit programs and policies to support the evolving and diverse needs of our talent and help every person to grow. Our benefits package includes medical coverage, dental, vision, disability, 401K, and parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com.

All your information will be kept confidential according to EEO guidelines. #LI-Hybrid