Administrative Assistant

At Sony Music Publishing (“SMP”), we believe every voice matters. We are the #1 global music publisher, advancing the artistry of the world’s greatest songwriters and composers for over 25 years. We keep songwriters at the forefront of everything we do, and design our suite of services to amplify opportunities, build connections, and defend their rights. Our roster benefits from an international team committed to providing support at every career stage. From classic catalogues to contemporary hitmakers, history is always being written. We are a part of the Sony family of global companies. Learn more about SMP at https://www.sonymusicpub.com/en.

Why join Sony Music Group?

Here at Sony Music Group, we are shaping what’s next in a way that creates impact. Forging powerful new ideas at the heart of music, technology, and culture that entertain and move people.

This is your opportunity. Part of a global community, united by individual passion, rising to that challenge every day. Adapting at pace and supporting one another, inspired to influence the future. For the benefit of you, our people; our creators, our business, and wider society too.

Be a part of an organization that is creator first. Committed to fueling excellence and always imagining more, while fostering a supportive culture, one where we elevate each other and act responsibly.

Job Purpose:  Sony Music Publishing has an amazing opportunity for a dynamic Administrative Assistant to support a senior level executive within our organization. 

The ideal candidate will be a dedicated and extremely service-driven assistant who is highly motivated, proactively engaged, and adaptable in managing the daily activities of a senior-level executive, has a strong sense of urgency and uses the highest level of professionalism, discretion and confidentiality when dealing with all matters within the business. 

Operating in a very fast-paced environment, the candidate must be able to successfully partner with internal executive support, manage multiple activities and projects at any given time without skipping a beat, and provide an extremely high level of business and personal support to the executive.

What You’ll Do: (job responsibilities)

• Best Class Service: Working in collaboration with an experienced Executive Assistant (EA), the Administrative Assistant is responsible for supporting operations and offering extraordinary level of service to the executive, guests and employees

  • Must demonstrate ability to deliver a consistently high quality and professional demeanor to both internal and external clients, including high level executives and VIP talent

• Calendar and Scheduling: Own and proactively manage a very complex and ever-changing global calendar with attention to detail, accuracy, and allocation of time and resources to promote productivity and successful execution and support for the executive.

  • Recognizes the need to proactively reprioritize, as appropriate, if business initiatives change

  • Acts independently and without follow-up; with a thorough understanding of the daily needs and priorities

  • Displays a strong sense of urgency and high level of responsiveness

• Confidentiality and Discretion: Handles all information with the utmost discretion, integrity and confidentiality including documents, meetings, travel, phone calls, emails, etc.

• Travel: Working closely with a travel agent and the EA, the Administrative Assistant is responsible for a seamless travel experience, including full-service execution of heavy domestic and international travel pertaining to flights, hotel accommodations, car service, immigration paperwork, currency, international phone plans and more. The AA may also be required to travel with the Executive, when needed.

• Meetings/Events: Finger on the pulse of trendy and discreet restaurants and venues in order to support the EA in organizing restaurant reservations, private meetings, company off-sites, events and more. 

  • Organize highly complex activities such as team and cross-functional meetings, conferences and industry events

• Expenses: Manage, process, and track expense reports in a timely fashion and in accordance with SMP T&E policies

• Personal: Manage and oversee personal appointments and tasks, as needed, including occasional use of a personal vehicle for local errands.

• Performs general administrative activities including screening calls as the first point of contact, directing i