Department and Student Affairs Assistant, CMS and MADD

Department

AHD Staff: CMS Cinema and Media Studies Admin

About the Department

Since its founding in 1995, the academic program in Cinema and Media Studies (CMS) has assembled a group of leading scholars in the field and developed a world-wide reputation for original, rigorous, and influential scholarship. With the growth and definition of its undergraduate and graduate curricula, the department has been attracting an impressive succession of students with a wide range of interests and backgrounds in cinema and media theory, history, and practice. CMS includes the Media Arts and Design (MADD) undergraduate program. MADD nurtures nimble makers and critical thinkers, blending theory with playful experimentation. MADD graduates excel in diverse fields, ranging from art game design and creative technology to arts education and entrepreneurship. Their contributions across industries underscore the adaptability of the MADD curriculum and the wide-ranging potential of their expertise, bridging art and technology.

Job Summary

The Department and Student Affairs Assistant provides vital administrative, student affairs, and financial support to the Cinema and Media Studies (CMS) Department, including the MADD program; serving primarily undergraduate student populations and graduate student populations secondarily. Working in close partnership with the CMS and MADD Administrators, this position serves as a key administrative contact for the Chair, administrators, and the Directors of Undergraduate (DUS) and Graduate Studies (DGS).

This role also contributes significantly to undergraduate student outreach and programming by supporting efforts to grow enrollment, developing creative initiatives, managing online and campus-wide promotions, organizing events, and fostering alumni engagement. Responsibilities also include advising students on academic requirements, gathering feedback on department procedures, and connecting them with appropriate departmental resources. Additional duties include processing reimbursements and payments as well as maintaining departmental records and directories.

Candidates must upload a resume and letter of interest to be considered for this full-time, benefits eligible, and hybrid position requiring an on-campus presence throughout the week.

Responsibilities

• Brings creativity and energy to outreach efforts aimed at growing the number of undergraduate majors and minors in CMS and making the department a vibrant place to study.
• Processes a high volume of financial transactions, including reimbursements and payments for academics, visiting faculty, students, vendors, project consultants, grants, GEMS activities, departmental awards, student stipends, honoraria, department invoices, and event-related expenses.
• Develops engaging programming, community and online promotions, and alumni outreach.
• Manages record of financial purchases, account balances, and spending via a tracking spreadsheet; provides regular updates on accounts, troubleshoots and reconciles financial transaction concerns; elevates issues as needed.
• Stays current on financial systems, policies, and processes through regular trainings and adoption of best practices.
• Provides support to the Director of Undergraduate Studies (DUS) in CMS and MADD and Director of Graduate Studies (DGS) in CMS.
• Works with the college advising office to promote courses and consult on department/program requirements.
• Supports the DUS of CMS and MADD with gathering feedback and advising on program requirements and procedures, faculty advisor selection, course selection, and study abroad; and is available to students for drop-ins as necessary.
• Organizes and facilitates undergraduate open study hours, student Q&A and panels, and portfolio, capstone and thesis support sessions.
• Assists curriculum planning process by soliciting faculty course proposals, analyzing departmental curricular needs, developing a map of course offerings, promoting classes to students, and tracking enrollment.
• Supports admissions, academic review, and course submission processes.
• Works with the Director of Undergraduate Studies, CMS and MADD, to update their respective College catalog pages.
• Works with Registrar to coordinate graduate workshops and events.
• Partners with CMS/MADD faculty, administrators, and student workers to organize at least two undergraduate events per quarter, including open houses, information sessions, end-of-year celebrations; undergraduate recruitment events; and other departmental events.
• Assists with event promotion and communicatio