Sr. Manager, CMMS Administration & Data Governance

Job Title

Sr. Manager, CMMS Administration & Data Governance

Job Description Summary

The Sr. Manager, CMMS Administration & Data Governance position is fully dedicated to a single, large, global financial services client. This position supports the client’s North America portfolio spanning approximately 13 million square feet across owned and leased office and retail locations. The Sr. Manager, CMMS Administration & Data Governance is responsible for enterprise level governance, data integrity, and compliance oversight of the client’s CMMS platform, REALM and associated integrated systems to support the client’s complex real estate portfolio.  

This role serves as the single accountable owner for CMMS data governance, system standards, and control frameworks. The role is responsible for ensuring accurate, complete, and compliant asset, work order, and maintenance data across office, retail, and critical facilities environments. The position functions as a centralized governance, enablement, and control role, partnering closely with operations, engineering, technology, and compliance stakeholders. 

The role is foundational to KPI performance, contractual compliance, audit readiness, and financial outcomes by enforcing disciplined CMMS governance and data quality practices across the portfolio.

Job Description

The Sr. Manager, CMMS Administration & Data Governance position is fully dedicated to a single, large, global financial services client. This position supports the client’s North America portfolio spanning approximately 13 million square feet across owned and leased office and retail locations. The Sr. Manager, CMMS Administration & Data Governance is responsible for enterprise level governance, data integrity, and compliance oversight of the client’s CMMS platform, REALM and associated integrated systems to support the client’s complex real estate portfolio.  

 

This role serves as the single accountable owner for CMMS data governance, system standards, and control frameworks. The role is responsible for ensuring accurate, complete, and compliant asset, work order, and maintenance data across office, retail, and critical facilities environments. The position functions as a centralized governance, enablement, and control role, partnering closely with operations, engineering, technology, and compliance stakeholders. 

The role is foundational to KPI performance, contractual compliance, audit readiness, and financial outcomes by enforcing disciplined CMMS governance and data quality practices across the portfolio.

CMMS Governance & System Ownership

• Serve as the primary owner of the REALM CMMS governance model, including standards, controls, and change management across all modules (Assets, Work Orders, Planned Maintenance, Projects, Sustainability, and related integrations).
• Own and maintain system governance documentation, SOPs, and control frameworks to ensure consistent use of REALM across all sites and asset types.
• Act as the final authority for CMMS configuration decisions, data standards, and system change approvals impacting portfolio wide data integrity.
• Data Governance, Quality & Compliance
• Develop and maintain a formal CMMS data governance model, including ownership definitions, data standards, validation rules, and audit requirements.
• Design and implement data quality routines, compliance checks, and recurring audits to ensure:
  • Asset records are complete, accurate, and current
  • Planned maintenance schedules align to asset criticality
  • Work order data supports KPI, compliance, and financial reporting
• Establish ongoing monitoring and exception reporting to proactively identify data gaps, compliance risks, and systemic issues before they impact KPIs or audits.
  • Provide transparency to th