Executive Administrative Assistant - Engineering

The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, organizational skills, possess basic financial acumen, exercise discretion and the ability to maintain a realistic balance among multiple competing priorities.

Essential Responsibilities:

• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
• Prepare Word, Excel, PowerPoint presentations, agendas, financial reports, special projects, and other documents in support of objectives for the organization.
• Arrange travel and accommodation for CTO/VP & other engineering team members when and as needed.   Prepare and or approve expense reports as asked and within the guidelines of corporate financial governance policies and procedures.
• Coordination of company strategic initiatives within the Engineering Leadership team, and the KPI’s associated with those initiatives.  Provide timely updates, track progress, and report out to CTO/VP & Engineering Leadership team members as required.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Support correspondence for internal announcements, meetings, and other supporting activities that the Engineering leadership team is involved with.
• Assist in preparing and managing presentations and slide decks for CTO/VP & Engineering Leadership for engineering meetings on a regular basis.
• Use discretion, confidentiality, and good judgment to handle all matters.
• Represent the company and the Engineering Team in a positive light through great follow-through skills and sound judgment.
• Complete ad hoc projects as assigned as follows:
  1) Specification Monitoring – ERC Accuris & VKMS
  2) Drawing Releases- CN System & VKMS
  3) Assist w/VEXIT project working w/IT department (temp)
  4) Keeping SharePoint updated - PDP, Creative Ideas & IP databases.

 Education & Experience:

1. 3-5 years’ work experience and/or associate degree.
2. Project Management experience preferred.
3. MS Teams & SharePoint experience.

Other Knowledge, Skills & Abilities:

1. Excellent written and verbal communication skills
2. Confidential and discreet in all matters
3. Excellent interpersonal skills with individuals at all levels of the organization
4. Proficient in working with Microsoft 365 products such as Word, Excel, and PowerPoint
5. Attention to detail, in all aspects of the job, and a commitment to excellence
6. Manage projects to completion
7. Prioritize a variety of tasks
8. Follow up on needed resources
9. Meet deadlines and work with a sense of urgency.