Administrative Coordinator

Be part of a team that values safety, inclusion, and excellence.  

We are one of the largest U.S. railroads transporting the nation’s freight across 28 western states and 3 Canadian provinces. As a member of our team, you will play a role in supporting the movement of essential products and materials that help feed, clothe, supply, and power communities throughout America and the world.  

In addition to base pay, BNSF offers a comprehensive benefits package.  

Apply early as this job may be removed or filled prior to the closing date, which is approximately seven (7) days after the posting date.

Job Location: Fort Worth
Anticipated Start Date: 10/27/2025
Number of Positions: 1 
Salary Range: $65,000 - $75,000

 

We are committed to a culture where all employees are included, belong, and have equal opportunity to achieve their full potential.  Career development is a lifelong process. That's one of the many exciting and rewarding aspects of working on our railroad. Regardless of where we work or what we do, we always have an opportunity to continue to learn and grow.

 

 

The bnsf | tech division drives innovation and efficiency by developing and maintaining advanced technological voice solutions across the enterprise. This team ensures a resilient and intelligent voice and contact center infrastructure, supports mission-critical communication platforms, and enhances customer engagement technologies. Their expertise is essential in optimizing service operations and enabling BNSF to deliver responsive, innovative, and reliable transportation experiences.

 

This is a full-time position. Our leaders also foster a culture where work life balance, which requires flexibility for when life happens, is important and respected.

 

Travel is minimal to none.

 

Daily work is conducted in a safe indoor office environment.

 

Key responsibilities may include:  

• Provide administrative support to VP & Chief Technology Officer (CTO) within the bnsf | tech department. 
• Manage CTO's calendar and help with setting up internal/external meetings, arranging for travel, and scheduling outside meeting attendance, along with tracking meeting attendance. 
• Lead a team of 3 administrative assistants that provide administrative support to various bnsf | tech senior leaders. 
• Provide best practice guidance & set expectations on managing calendars, arranging travel, setting up meetings to your team.
• Set up meetings that may require reserving rooms (both on and off campus locations), ordering catering (from both in-house and outside caterers), sending invitations and communications to attendees, and assisting with Audio-Visual set-up.
• Answer calls and emails for the CTO.
• Work with other Administrative Assistants to ensure phone coverage and provide support to other assistants and/or bnsf | tech leaders, as needed, either during or after working hours.
• Assist with onboarding of new bnsf | tech employees. Onboarding consists of ordering computer equipment, cell phones, credit cards, etc.
• Schedule travel reservations for employees through Concur system.  Gather and assemble information on travel itinerary (times and details on flights, hotels, ground transportation, dinners, attire, etc.)
• Process expense reports through Concur system by reviewing charges, obtaining necessary receipts/documents, and verifying that reports are processed in accordance with Travel Policy.
• Order office supplies through Materials Management Launchpad System ensuring all items are ordered in a timely, efficient manner while being mindful of spending costs and department budgets.
• Assist in the planning of Town Halls and staff meetings.
• Communicate effectively with internal/external stakeholders.
• Handle all confidential matters discreetly and shared on a need to-know basis.
• Meet deadlines, follow-up on actions, and be accountable for adhering to all company policies and procedures.
• Work in a team environment with ability to adapt to changing conditions.