Sr. Accounts Payable Specialist

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

This position performs various accounts payable activities as well as assists with special projects. Serves as a team lead to and assists with training, coaching, and supporting other members of the Accounts Payable team.

Duties and Responsibilities: 

Provide assistance for Accounts Payable (A/P) team, in conjunction with Accounts Payable Manager, which may include, but is not limited to: 

• Train incoming A/P Specialists on Excel Fitness Accounts Payable processes and procedures. 
• Research, attain clarification, and resolve invoice discrepancies and issues by communicating with vendors and internal personnel. 
• Coach A/P Specialists on effective communication and problem resolution with vendors. 
• Review A/P coding and documentation for completeness and accuracy. 
• Provide support to the AP Manager in developing and maintaining departmental policies and procedures. 
• Manage approval of invoices in A/P processing platform for items between $0.00 - $2,499.99. 
• Support and back up other A/P team members as necessary. 
• Assist other A/P processes as needed. 

General Responsibilities which may include, but are not limited to: 

• Issue credit memos and stop payments, void and reissue checks, as needed. 
• Prepare and process weekly A/P summaries and payment batches for Chief Financial Officer (CFO) approval. 
• Assist in the preparation of AP reconciliation,  reports and analyses. 
• Assist Accounts Payable Manager with Form 1099 reporting. 
• Facilitate and support external and internal financial audits, as needed. 
• Responsible for various monthly and yearly account reconciliations and general ledger accounts. 
• Handle complex and high-value invoices, ensuring accuracy and compliance with company policies. 
• Maintain the new vendor tracking sheet to ensure processes are followed and new vendors are entered into the AP processing platform. 
• Assist in coding and submitting AP corporate credit card transactions for approval. 
• Create journal entries for shared services and assigned consolidated billing statements. 
• Manage submissions and approvals in Service Channel (Facilities work order and invoicing platform) for maintenance and repair vendor bills. 
• Ensure all Service Channel items are imported successfully to the A/P processing platform for payment and are also synced successfully to accounting software. 
• Other general administrative, accounting duties, and special projects as assigned. 

Qualifications: 

• Associate’s degree or equivalent in Accounting, Finance, and/or related field required. Equivalent related work experience or combination of experience and education may be considered in lieu of Associate’s degree. 
• At least 3-5 years of work experience in Accounts Payable required.  
• Good computer skills, including experience with Microsoft Office Products, especially Microsoft Word and Excel.  
• Experience working in an ERP system and data entry skills required. NetSuite experience is a plus. 
• Strong mathematical aptitude with experience and proficiency in working with numbers.  
• Good oral and written communication skills, with the ability to convey information to internal and external customers in a clear, focused and concise manner. 
• Effective time management skills and capable of meeting deadlines. 
• Ability to function effectively and positively within a team environment.  
• Ability to maintain confidentiality. 

Supervisory Responsibility: This position serves as a team lead and assists with cross training other members of the Accounts Payable team.  

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

Physical Demands: The physical demands described here are representative of those that a Team Player must meet to successfully perform the essential functions of this job. 

• Regularly required to talk and hear.  
• Frequently required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms. 
• Occasionally required to climb, balance, stoop, kneel, crouch or crawl.  
• Must frequently lift and move up to 10 pounds and occasionally lift and move objects