Specialist - Advisor-Fixed Term

Working/Functional Title

Director of Advising

Position Summary

The College of Arts and Letters (CAL) at Michigan State University seeks a Director of Advising in Undergraduate Studies to enhance, support, and innovate in student affairs. This position is full-time, on a twelve-month appointment basis, and open rank in the MSU academic specialist system, depending on current academic specialist rank and appointment system. It begins January 1, 2025 and is renewable contingent upon funding and performance. We are particularly interested in candidates who have experience in supporting low-income, first-generation students to help meet our goals of creating a welcoming, supportive environment and sense of belonging for students throughout their entire academic career at MSU.

Job duties include:

Management and Leadership

• Supervise and support the College’s academic advisors, including annual evaluation procedures and processes for professional advancement; represent advisors in university/college-level conversations.
• Develop and implement holistic assessment strategy for advising, including ways of documenting advisor contributions to a culture of care and individualized student attention, and regularly utilize assessment results to enhance advising 
• Organize and run weekly meetings with advising team
• Connect with university events (such as Admitted Student Day, Green and White Days, Colloquium, Alumni Distinguished Scholars, etc.), and ensure the College is represented appropriately
• Liaise with units in and outside of the College where appropriate to support advising
• Work with advisors to identify programmatic and educational barriers
• Identify training needs and support advisors in getting needed training
• Support interpretation/understanding of and implementation of university/college policies and systems
• Oversee and enhance the quality of advising available to students
• Develop models and timelines for effective student engagement
• Work with other offices on campus as appropriate to ensure students receive best in class advising and assistance
• Troubleshoot emerging advising issues that arise
• Prepare, advise, and develop professional development for advisors as well as oversee professional development funds
• Advise faculty on issues undergrads face with college curricula
• Develop and support advisor leadership opportunities and student affairs expertise 
• Gather and communicate relevant quantitative and qualitative data about students in ways that reflect nuance and ethical thinking about data use
• Develop and implement communication strategies about majors and curricula for a student audience
• Meet with students referred to by advisors for a variety of reasons
• When the occasion demands, advise students as a substitute for advisors out of office, in cases where additional intervention beyond the student advisor is needed, and so on
• Supervise and coordinate New Student Orientation
• Lead or support initiatives in the College related to student affairs and whole-person support of the College’s students, within the scope of advising
• Manage budgets related to academic advising

UGS Collaboration

• Coordinate productive collaboration and communication between advising and the Assistant and Associate Dean of Undergraduate Studies and the larger College Undergraduate Studies team
• Assist with commencement speaker competitions
• Collaborate with Undergraduate Studies colleagues and college units on special initiatives
• Attend College Undergraduate Studies meetings: leadership team and with the Assistant Dean of College of Arts and Letters Undergraduate Studies

Administration

• Respond to petitions for waivers of college and university requirements
• Respond to student, parent, and faculty complaints and concerns, with regard to advising and related student affairs processes, and in compliance with privacy policies 
• Petition the university when the College’s students need exception to university policy
• Monitor student athlete NCAA adherence and advising
• Respond to questions from constituents about undergrad policies
• Complete routine forms such as AA forms, dean’s drops, readmission applications, late drops & withdrawals, refund requests, financial aid appeals (SAP)

Committee Membership

• Participate in or designate representative for CAL CCC & CUC
• Represent CAL at UAL, Student Success meetings, and UGAAD
• Attend Deans, Chairs, Directors meetings

Other duties as assigned

As an institution, our compensation philosophy is to be market competitive and internally equitable. In our budget, we have planned for a s