Custodial Administrative Assistant

The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with Education Services client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management. This position reports directly to the Account Manager and provides additional support to the Assistant Account Managers as needed. 

1st shift 7:30am to 4:00pm

2025 Benefits

ABM Employee Benefits | Staff & Management

Essential Duties 

Administrative Functions 

• Assist the Account Manager and/or Assistant Account Managers with any admin duties 
• Conduct and answer phone calls/emails & door access intercom system 
• Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc. 
• Verify and create schedules and hourly reports for staff in EPAY 

• Track daily missed punches and communicate with staff members to get them corrected 
• Assist with client access to the School Dude work order system. 
• Maintain files and documents organized for easy management access 
• Mail checks for hourly employees 
• Complete and send off Employee change forms 

• Oversee that all tags have been submitted and approved by each manager 
• Assist managers with ordering supplies 
• Keep record of all Safety trainings 
• Maintain small tools and equipment inventory files 

• Conduct MVR checks 
• Assist with Tag Pricer, & Corrigo Work Orders 

HR related functions 

• Review all incoming applications, and conduct phone screens 

• Schedule interviews and assist managers in conducting them as needed 
• Conducts and follow up on all background checks and badging 
• Onboard new hires through the Sterling system, and assist them through the entire hiring process 
• Provide manager and employees with employee number once hired. 
• Schedule and assist in training/orientations for new employees as needed 

• Create new employee personnel folders, and maintain all employee files 
• Disposition applicants as needed 
• Sign employees up for Docudelivery, Direct Deposit, Money Network Card etc. 
• Complete employment verification requests 
• Assist managers/HR staff with unemployment claims 

• Forward Garnishments 
• Create a monthly discrepancy for Anniversary pay and submit to payroll 
• Assist hourly employees with any questions or concerns 

Minimum Requirements 

• High School Diploma or GED required. Associate or bachelor’s degree in applicable field of study preferred. 

• Two (2) or more years of Office Administrative experience. 
• One (1) or more years of budgeting, expense control, and scheduling experience. 
• Demonstrate an advance level of experience with Microsoft Office software applications, including Outlook, Excel, and Word. 
• Employee must be internet/computer savvy. 
• Human Resources coordinator experience preferred. 

• Valid Driver’s License. 

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.   ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.
ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you w