Senior Administrative Coordinator I

Job Title

Senior Administrative Coordinator I

Agency

Texas A&M University

Department

University Center Complex

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Senior Administrative Coordinator I works under direction and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance. Supervises assigned staff.

Essential Duties/Tasks

Administrative Coordination

• Coordinates administrative support functions.

• Plans and coordinates administrative activities and services.

• Supervises assigned staff and determines work priorities.

• Participates in the planning and execution of administrative operations.

• Monitors project timelines and identifies issues.

• Develops administrative objectives and strategies.

• Formulates and implements management policies or operating practices.

• Assists in the development of budget and financial records management.

• Monitors compliance with policies and procedures.

• Coordinates office records retention and maintains office resources.

• Acts as a liaison with relevant teams and departments.

Support for Leadership and Staff

• Provides advanced administrative support to the leadership team while maintaining confidentiality.

• Serves as the direct contact to staff by providing guidance on administrative activities.

• Prepares and reviews operational and special reports for leadership.

• Coordinates travel arrangements and prepares itineraries for administrators.

• Communicates objectives and decisions to staff on behalf of leadership.

• Evaluates documents submitted for administrator’s signature.

• Serves as backup for the property officer and assists with inventory certification.

• Provides expert advice to program directors regarding administrative procedures.

Event Planning and Coordination

• Plans and coordinates meetings, seminars, and other special events.

• Makes arrangements for visitors and dignitaries.

• Organizes and tracks agenda items for committee meetings.

Records Administration and Compliance

• Coordinates and supervises the processing of student record updates.

• Ensures compliance with state, local, and federal guidelines regarding records management.

• Researches and communicates relevant policies and procedures regarding academic records.

• Monitors document management tasks and evaluates process improvements.

• Coordinates the archival and preservation of academically related documents.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Six years of experience in office administration.

Knowledge, Skills, and Abilities: 

• Ability to multitask and work cooperatively with others.

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to organize work effectively and prioritize objectives with a high level of discretion and independe